Onboarding Specialist (EU)
Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.
Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.
Role Overview
Nebius is looking for an Employee Experience (Pre-boarding & Onboarding) Specialist to design, deliver, and continuously improve the end-to-end new hire experience, from offer acceptance through early tenure.
This role owns both experience and execution, ensuring candidates transition smoothly from ATS to HRIS, feel supported and informed on the lead up to joining and are set up for success through a high-quality onboarding journey. You’ll partner closely with Recruiting, HR, IT, and business teams to deliver a consistent, human-centred experience, using data and feedback to drive continuous improvement.
This role will be working Remote from Europe.
New hire experience design
- Own the end-to-end new hire experience from offer acceptance through onboarding and early tenure
- Design and continuously improve preboarding and onboarding journeys that are clear, engaging, and scalable
- Ensure global consistency while allowing for regional and functional nuance
- Act as the experience owner, identifying friction points and proactively improving moments that matter
Preboarding operations and systems
- Own the ATS to HRIS hiring workflow, ensuring accurate, timely, and compliant transitions
- Partner with Recruiting to manage hiring triggers, handovers, and exceptions
- Ensure new hires receive the right communications, tasks, and information ahead of Day 1
- Partner with IT and HR Operations to ensure full readiness, including equipment, access, and system provisioning
Onboarding experience and cross-functional partnership
- Coordinate onboarding experiences across Recruiting, Hiring Managers, HRBPs, IT, and Operations
- Partner with Sales Enablement and other functional onboarding owners to align content and timing
- Enable Hiring Managers with clear onboarding expectations, tools, and guidance
- Ensure onboarding milestones are delivered consistently and to a high standard
Feedback, surveys, and experience quality
- Own new hire experience measurement, including
- Preboarding and onboarding surveys
- Hiring Manager experience surveys
- Cross-functional stakeholder feedback
- Design and manage 3-month and 6-month post-hire quality surveys to assess
- New hire readiness and success
- Onboarding effectiveness
- Overall hire quality
- Analyse insights and partner with stakeholders to turn feedback into measurable experience improvements
Regional partnership and continuous improvement
- Partner regionally with Recruiters and business teams to improve local pre- and post-onboarding experiences
- Use feedback, data, and operational metrics to continuously refine programs
- Build and maintain experience standards, playbooks, and best practices
- Act as a connector across functions to ensure the new hire experience feels intentional, not transactional
Required
- 3+ years’ experience in Employee Experience, Onboarding, People Operations, or Talent Operations
- Strong experience owning or designing new hire experiences in a growing organisation
- Hands-on experience with ATS and HRIS systems and managing hiring workflows
- Experience designing and running employee or candidate surveys and feedback loops
- Proven ability to work cross-functionally with Recruiting, HR, IT, and Operations
- Strong communication skills, empathy, and stakeholder management capability
Preferred
- Experience supporting global or multi-regional employee experiences
- Background in high-growth or scaling environments
- Familiarity with onboarding KPIs, NPS, or hire quality metrics
What we offer
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth within Nebius.
- Flexible working arrangements.
- A dynamic and collaborative work environment that values initiative and innovation.
We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!
Sponsored
