Operations Coordinator

Role Overview

The Operations and Recruiting Coordinator is the heart of our office operations and the backbone of our candidate experience. This role requires exceptional organizational skills, a proactive attitude, and a strong customer service orientation. You will manage the day-to-day functions of our workplace and directly contribute to our team's growth by managing the interview scheduling process.

Responsibilities

Office Coordination

• Office Management: Ensure the office space is clean, organized, and running efficiently. Act as the primary point of contact for all facilities-related issues (e.g., maintenance, repairs, IT support requests).

• Supply Management: Manage inventory, procurement, and organization of all office supplies, kitchen stock, and equipment.

• Vendor Relations: Manage relationships and contracts with vendors, including cleaning services, catering, security, and supply providers.

• Mail & Shipping: Handle incoming and outgoing mail, packages, and deliveries.

• Event Planning: Coordinate and support internal company events, team lunches, meetings, and celebrations.

• Visitor Management: Greet visitors, vendors, and candidates professionally and ensure a positive first impression.

• Safety & Compliance: Assist with maintaining office safety standards and procedures.

Recruiting Coordination

• Interview Scheduling: Own the end-to-end interview scheduling process, coordinating complex logistics between candidates and multiple interviewers (often across different time zones).

• Candidate Communication: Serve as the main scheduling point of contact for candidates, ensuring timely, professional, and clear communication to maintain a positive candidate experience.

• Recruiter Support: Maintain and update the Applicant Tracking System (ATS), ensuring all interview details are logged accurately.

• Onsite Interview Support: Prepare meeting rooms, manage logistics, and ensure interviewers have necessary materials for a seamless onsite experience.

• Reporting: Assist the People Operations/Recruiting team with basic data entry and reporting as needed.

Qualifications

• Education: Bachelor's Degree

• Experience: 1-3 years of proven experience in an Office Coordinator, Administrative Assistant, or similar organizational role, ideally within a tech or startup environment.

• Technical Proficiency: High level of proficiency with Google Workspace (Docs, Sheets, Slides).

• Organizational Skills: Exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities simultaneously in a fast-paced environment.

• Communication: Excellent written and verbal communication skills.

• Proactive & Resourceful: A "can-do" attitude, with the ability to anticipate needs and independently solve problems.

• independently solve problems.