Operations & Grant Support Specialist (Virtual Assistant)

Mission: Inclusive of all political views, most agree that government spending could be used more effectively. Our mission is to ensure that more of our tax dollars make a real, positive impact by helping innovative companies and organizations, tech and non-tech alike, access grant funding with clarity, confidence, and efficiency to further develop solutions that improve lives.

Vision: Help 150 companies create or retain 1,000 jobs by getting them approved for $100,000,000 in grants.

Values: Speed, Communication, Trust, Accountability, Quality Service, Teachability, Integrity, Initiative, and Positivity.

We are hiring an Operations & Grant Support Specialist (Virtual Assistant) to own five core areas of our business: Virtual Assistant (VA), Small Grant Writing, Grant Reporting, Accounts Receivable (AR), and Accounts Payable (AP). This is a full-time, 40-hour/week role focused on written communication,

organization, accuracy, and fast turnaround times. You will work closely with our CEO and Client Account Manager(s) to ensure clients are onboarded quickly, grants move forward smoothly, reports are submitted correctly, and financial operations are handled on time. This is a high-responsibility role for someone who is detail-oriented, organized, self-starting, and disciplined—capable of taking initiative and handling several

workflows while maintaining focused, one-task-at-a-time execution.

● Complete onboarding tasks within 24 hours of client signup

● Complete administrative and one-off tasks quickly

● Write and publish blogs and success stories and recycle them into LinkedIn posts & newsletters, email campaigns, and AI artifacts

● Write and submit Small Grant applications from start to finish

● Communicate with clients in writing for clarity and document collection

● Complete claim submissions and final reports for Small & Big Grants

● Update client’s’ grant status dashboards and communicate with grant agencies as needed

● Collect credit cards, set up monthly recurring invoices, and collect payments on their due dates.

● Enforce payment terms and maintain accurate records

● Process employees’ monthly payroll, pay contractors, verify invoices, and manage expenses

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM