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The Payroll & Accounting Assistant role at Foth is an on-site position located in Green Bay, Wisconsin.

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Payroll & Accounting Assistant

FothGreen Bay, Wisconsin2d ago

Foth is a 100% member-owned science and engineering consulting firm headquartered in Wisconsin, with over 85 years of success. Our 750 members across 32 locations are dedicated to solving our clients’ toughest science and engineering challenges. Consistently ranked by Engineering News Record in the top 150 firms, we offer a values-based, collaborative, and flexible work environment with professional growth opportunities. If you thrive working alongside a smart and caring team, Foth may be the place for you.

Join our team and experience the Foth difference that contributes to our impressive 92+% member retention rate! Learn more at foth.com/careers.

Foth is currently seeking a team-focused, innovative, and results-oriented Payroll and Accounting Assistant to join our Finance & Accounting team in a hybrid role based in De Pere, WI. In this position, you’ll help ensure our people are paid accurately and on time by supporting key steps in our bi-weekly, multi-state payroll process while also providing administrative and customer service support to employees and internal partners. You’ll be a trusted point of contact for routine payroll and timekeeping questions, known for your discretion, responsiveness, and follow-through. If you enjoy detailed work, like improving how processes run, and want a role where you can learn and grow (even if you haven’t worked in payroll before), this is a great opportunity to build skills in systems like Dayforce and Deltek Vantagepoint while making a visible impact.

Primary Responsibilities:

Assist with bi-weekly payroll processing for a non-union, multi-state employee population by preparing, verifying, and entering payroll-related data accurately and on deadline

Review timecard/timekeeping information and help resolve discrepancies in partnership with employees, managers, and HR/Operations

Support payroll audits by validating pay period changes, maintaining checklists, and documenting corrections to promote accuracy and compliance

Respond to employee questions related to pay, timekeeping, deductions, and payroll timelines with strong customer service and appropriate escalation when needed

Maintain strict confidentiality of payroll and employee information, following company procedures and legal requirements when handling sensitive data

Coordinate data and workflows across systems (e.g., Dayforce, Deltek Vantagepoint, FMIS, and MS Office) to support payroll, reporting, and administrative needs

Provide support for the Accounts Payable function, including processing vendor invoices and processing payment runs

Process expense reports and reconcile credit card transactions

Enter and maintain supplier records (supplier master data) accurately and timely, partnering with Supply Chain Management to ensure required information is complete and compliant

Assist with routine administrative tasks such as scheduling, document preparation, and maintaining digital/physical files in alignment with retention and security expectations

Track and follow up on open items (e.g., missing approvals, incomplete documentation, outstanding employee questions) to close loops and reduce rework

Support process improvement efforts by identifying recurring issues, suggesting practical fixes, and updating documentation as workflows evolve

Provide general backup support for accounting department administrative needs as assigned (e.g., basic coordination, documentation support), ensuring consistent service coverage

Required Qualifications:

High school diploma or equivalent (GED)

1+ year of experience in an administrative, payroll, HR, accounting, or customer service support role or an equivalent combination of education and experience

Experience with Microsoft Office Suite (Outlook, Excel, Word)

Demonstrated attention to detail, accuracy, and ability to follow documented processes and checklists in deadline-driven work

Experience handling sensitive and confidential information with discretion and sound judgment

Preferred Qualifications:

Experience supporting payroll processes and/or timekeeping workflows (especially in a multi-state environment)

Experience with Dayforce (payroll/timekeeping) and/or Deltek Vantagepoint (time/expense/project systems)

Prior experience with FMIS or similar procurement systems

Experience with Accounts Payable support (e.g., check runs, invoice or voucher support) and/or supplier master data maintenance

Prior experience improving processes and documentation, reducing errors, or streamlining handoffs

All Foth Companies are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, or any other characteristic protected by law. Qualified women, minorities, persons with disabilities, and veterans are encouraged to apply. All locations are tobacco-free. Subject to applicable state law, all applicants who have received a written offer of employment and a copy of Foth’s Drug and Alcohol-Free Workplace Program Policy, will be required to undergo testing for commonly abused controlled substances. Applicants must complete the required drug testing within two business days of offer acceptance. Foth will pay for all drug testing, which will be conducted by a licensed independent medical laboratory that follows testing requirements in accordance with applicable state law.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Notice to Third Party Recruiters/Agencies: Foth does not accept unsolicited resumes from third party recruiting firms. Absent a signed recruiting agreement coordinated through Foth, Foth reserves the right to pursue and hire candidates without financial obligation to third party recruiters or agencies.

Payroll & Accounting Assistant

Primary Responsibilities:

Required Qualifications:

Preferred Qualifications:

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