Pearl Talent - Project Manager - I014

Job Position

Recruitment / Talent Marketplace / B2B Services

Work Arrangement

Fully Remote

Job Type

Full-time

Work Schedule

Monday to Friday, 9:00 AM – 6:00 PM EST (40 hours per week)

Locations

LATAM
Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.

Role Overview:

We are hiring a Project Manager to serve as the single owner of project execution and visibility across Pearl.

The role exists to create clarity, momentum, and accountability across all projects—ensuring work moves forward smoothly, stakeholders have visibility, and founders can focus on strategy rather than day-to-day execution. You will manage the project management system, dashboards, and cadences, structuring projects, tasks, and initiatives so ownership is clear and blockers are surfaced early.

This role is highly cross-functional, working with directors, recruitment teams, and project owners to ensure all initiatives—from recruitment projects to internal operations—are executed efficiently. The ideal candidate thrives in high-ambiguity environments, enjoys systematizing workflows, and drives results through structured project management.

Your Impact

In this role, you will:

• Remove operational load from the founders so they can focus on strategy
• Align multiple recruitment and internal projects to move forward efficiently
• Increase visibility, reporting discipline, and accountability across teams
• Improve operational workflows, ensuring clear ownership and faster decision-making
• Contribute directly to scaling Pearl’s recruitment and project management systems

Areas of Responsibility:

1. Project Ownership & Accountability – 30%

• Own Pearl’s project management dashboard (Notion or equivalent)
• Hold project owners and managers accountable to next steps and timelines
• Ensure clear ownership, milestones, and measurable progress for all projects
• Report blockers, risks, and delays to leadership accurately and promptly

2. Project Structuring & Best Practices – 20%

• Implement and maintain Work Breakdown Structures (WBS) and project documentation
• Differentiate between projects, tasks, and short-term initiatives for clarity
• Maintain organized project flows for easy updates and team visibility
• Adjust frameworks to fit varying project speeds across teams

3. Recruitment Project Management – 30%

• Manage 7–8+ active recruitment projects simultaneously
• Track 60+ open requisitions to ensure forward progress
• Run structured project check-ins (sync and async)
• Partner with team members to unblock initiatives and maintain momentum

4. Founder & Leadership Support – 10%

• Take over day-to-day project execution previously managed by founders
• Escalate only issues that require leadership input
• Provide concise, actionable updates to directors and leadership

5. Process Optimization & Reporting – 10%

• Revamp and maintain project dashboards and reporting cadences
• Improve ease of use for managers to track progress and report effectively
• Support internal training for managers and project owners to own projects end-to-end

Requirements

Must-Haves (Required)

• 3+ years of experience in project management or operations (startup experience preferred)
• Proven ability to manage multiple concurrent projects
• Strong experience with dashboards, trackers, and project documentation
• Deep understanding of WBS, project flows, and execution frameworks
• High ownership mentality with strong follow-through
• Ability to hold senior stakeholders accountable
• Clear and direct communicator
• Comfortable in fast-moving, high-ambiguity environments

Nice-to-Haves (Preferred)

• Experience in recruitment, RPO, or talent operations
• Familiarity with Notion, Asana, Airtable, or similar tools
• Experience training managers on project ownership
• Background in process improvement or automation

Tools Proficiency

Must-Haves (Required)

• Notion, Google Workspace, Slack, Zoom

Nice-to-Haves (Preferred)

• Asana, Airtable, Trello

Benefits

What You’ll Gain:

• Monthly performance bonus
• Fully remote, forever
• Annual team retreat
• Unlimited PTO
• Real-world experience in recruitment marketing and sourcing
• A behind-the-scenes look at how we connect people with opportunities
• A supportive team that values your growth and ideas

Ready to Join Us?
If you’re hungry to lead, build, and scale—and you’ve done it before—then this is the opportunity you’ve been waiting for. Apply now and help us build the world’s best recruitment team!