Procurement Manager

Concepta is a global brand accelerator with headquarters in Serbia, an office in Miami, and a remote-friendly team of international experts. We focus on building and scaling beauty and lifestyle brands for the U.S. market and beyond. Our team operates across hybrid, remote, and in-office setups, reflecting the flexible and dynamic nature of our work.

We believe the next generation of consumer brands will be more meaningful, more human, and more connected to people’s values. Our vision is to build those brands. Brands that deliver lasting value, trust, and a better quality of life.

We are on the mission to create and grow beauty and lifestyle brands that are scalable, relevant, and emotionally resonant. Products that become part of people’s daily lives and we need a Procurement Manager to help us!

What you'll be doing:

• Manage communication with suppliers, ensuring full compliance with contractual obligations.
• Place and track production orders for goods and packaging; ensure required certificates and documentation are in place.
• Coordinate production details: provide specifications, approve artworks, monitor timelines, resolve disputes.
• Oversee payment terms, schedules, and reconciliations with suppliers.
• Prepare and manage supply contracts and ensure adherence to all terms.
• Respond quickly to deviations from agreements; initiate corrective measures.
• Prepare and manage claims regarding quality or non-performance; negotiate compensation.
• Maintain weekly data on ordered/shipped goods, costs, and associated expenses.
• Keep supplier databases updated and support preparation for exhibitions and follow-up analysis.
• Conduct supplier and product searches in China upon request.
• Perform price benchmarking in China and the U.S. when needed.
• Retrieve information from Amazon Seller Central as requested.
• Execute additional sourcing-related tasks assigned by management.

What we're looking for:

• 2+ years of procurement experience with Chinese suppliers (Procurement, Supply Chain, Sourcing, International Trade).
• Strong negotiation experience and contract management with Chinese partners.
• Understanding of Incoterms 2020, international trade basics, documentation, currency payments, and logistics flow.
• Ability to manage production timelines, approve specs/artworks, and coordinate with factories.
• Skilled in order placement, payments, reconciliations
• Skilled in handling claims, quality issues, and compensation processes with suppliers.
• Experience in maintaining supplier databases, tracking product costs, and preparing procurement reports.
• Confident Excel/Google Sheets user (VLOOKUP, formulas, pivot tables).
• English at Upper-Intermediate (B2)+; Chinese language is a strong plus.
• Background in cosmetics or supplements procurement is a significant advantage.

Additional skills we’d love to see:

• Comfortable working with Chinese factories across different time zones.
• Ability to handle multiple suppliers and parallel production orders.
• Familiarity with e-commerce or Amazon-related supply chains is a plus.

What benefits can you expect?

• Competitive salary and performance-based KPI bonus after the probation period.
• A fast-paced environment that rewards learning, ownership, and initiative.
• 21 days of paid vacation with additional 3 personal days!
• Supportive and collaborative team culture that values innovation and reliability.

Why should you join Concepta?

• Play a key role in scaling a fast-growing Amazon-focused beauty and nutrition brand.
• Full ownership of product strategy and performance, with a direct impact on company growth.
• Collaborate with an ambitious, cross-functional team in a supportive environment.
• Opportunity to shape and expand a dynamic portfolio of products in the U.S. market.