Project Accounting Analyst

Apex Companies is hiring a Remote Project Accounting Analyst. This position can be located in any US city. 

Primary Responsibilities include:

• Project Set-up & Maintenance
  • Ensure projects are set-up in the accounting system in a timely manner and in accordance with the client contract
  • Review and ensure contract terms agree to information provided on Project Set-up form (PSF)
  • Maintain project-related records including contracts, change orders, PSF and other project related documents
  • Ensure billing rates are set up in accordance with the contract and/or company guidelines
  • Ensure change orders are processed in a timely manner 
  • Assist project managers to ensure revenue and cost budgets are set up properly
  • Close out projects in a timely manner upon completion
• Invoicing
  • Review project expenses and ensure they are reflected correctly and calculated at correct rates
  • Establish a regular routine for preparing invoices and submitting to project managers for review and approval
  • Ensure all invoices and billings are prepared in accordance with contract and/or company guidelines
  • Ensure all invoices are posted into the accounting system when submitting to clients
  • Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly
  • Ensure subcontractor invoices are entered in a timely manner and paid according to APEX’s pay-when-paid policy/guidance
• Collections
  • Establish a regular routine for “courtesy” follow-ups on invoices submitted to clients
  • Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client.  This should include documenting actions taken.
  • Coordinate with Corporate Receivable staff regarding collections
  • Track retainers and application of retainers to projects
• Monitor Projects and Project Financials
  • Review and work with project/division managers on an on-going basis to address the following:
    • Negative Backlog - Projects where JTD revenue exceeds budget
    • WIP balances – determine the cause and resolution of any WIP balances after billings are complete and elevate to management as needed
    • Inactive project – review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate
    • Ensure accurate cost and revenue accruals on projects and research any discrepancies
    • Understand and validate appropriate revenue recognition on projects

Other Responsibilities:

• Compile information for internal and external auditors as required
• Attend project reviews and meetings regarding projects (financial information or discussions)
• Support project managers on any project-related financial activities
• Support and develop ad-hoc reports as needed for management
• Support compliance on corporate initiatives
• Communicate effectively with other project team members, and elevate concerns to management
• Supervise/manage “helpers” who will assist as needed in all above responsibilities
• Support on other ad hoc tasks as deemed necessary

What we're looking for: 

• Associate's Degree or currently pursuing – preferably in Business Administration or Accounting
• Minimum of 3 years of office experience
• Project Accounting experience is a strong plus
• Highly organized and strong attention to detail
• Proficient in MS Office/Excel
• Well organized and able to track and report on information
• Multi-tasker and self starter
• Excellent written and verbal communication skills

#LI-JS1

Why you'll love working for us: 

• Medical, dental and vision plan options. 
• Company-paid life, short, and long-term disability insurance. 
• 401k plan. 
• Paid time-off and holidays. 
• Cross-training and the ability to work on a variety of projects. 
• Other perks and incentives. 
• Working with the best and brightest in the industry. 
• 2,000+ employee national firm with 70+ locations across the US. 

 Req ID: 11337