Receptionist (Part Time)
Location: Loanhead, Edinburgh
Part Time Hours: Monday - Thursday (08:00 - 12:00)
Join our Team: Receptionist (Part Time)
We’re looking for a Receptionist to join our team in Loanhead.As the first point of contact for MacTaggart Scott, you’ll play a key role in creating a professional, friendly, and memorable experience for visitors, clients, and colleagues alike. This is a varied and rewarding position, ideal for someone who enjoys working with people, thrives on organisation, and takes pride in keeping a busy company running smoothly.
Working with a high level of autonomy under moderate supervision, you’ll take ownership of day-to-day reception and administrative activities, from managing calls and correspondence to providing support across departments. Every interaction you handle will help showcase our welcoming culture and high professional standards.
Whether you’re an experienced receptionist or a highly organised administrator ready to take the next step, this role offers real opportunity to develop within a supportive, forward-thinking business. Based in Loanhead, Midlothian, this is a permanent position working Monday to Thursday, with flexibility to support business needs.
About Us:
At MacTaggart Scott, we’ve been engineering innovative solutions for the Naval Defence industry since 1898. We deliver end-to-end support from design and manufacture to commissioning and life-cycle management for some of the UK’s most complex defence programmes. We’re proud of our heritage but focused on the future. Continuous improvement, innovation, and developing our people are at the heart of everything we do.
What You’ll Do
- Welcome visitors and ensure all sign-in and security procedures are followed.
- Answer and manage incoming phone calls, directing them appropriately and taking accurate messages.
- Present health and safety induction videos as required for site visitors.
- Handle daily correspondence, sorting mail, scanning, photocopying, filing, and preparing documents.
- Maintain and update records using Microsoft Office and ERP (IFS) systems.
- Process travel requests and manage meeting catering arrangements.
- Order and manage office supplies to ensure consistent availability.
- Keep the reception area professional, organised, and presentable at all times.
- Provide proactive administrative support to HR and other departments.
- Identify and suggest process improvements to enhance efficiency.
- Provide cover for the full-time receptionist during periods of absence or annual leave.
Requirements
What We’re Looking For:
Essential:
- Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Professional telephone manner and customer service focus.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Discretion and confidentiality handling sensitive information.
- Proactive and self-motivated with strong attention to detail.
- Previous experience in a receptionist or administrative role.
Please Note: The successful candidate must hold or be able to meet the appropriate Security Clearance as required.
Desirable:
- Experience working within a secure or defence-related environment.
- Familiarity with ERP systems such as IFS.
Working With Us:
As a key member of our team, you’ll be part of a company that values professionalism, teamwork, and continuous improvement. You’ll work closely with colleagues across departments, contributing to high standards of service and efficiency, and representing MacTaggart Scott in a professional manner that strengthens our customer relationships.
If this sound like you, click apply today!
Benefits
Your Future at MacTaggart Scott – What We Offer
- Predictable Working Pattern: Enjoy a part-time, Monday to Thursday role with a consistent and reliable schedule, supporting a healthy work–life balance
- Leave Entitlements: Inclusive annual leave, paid parental leave, military reservist leave, and the option to buy or sell annual leave.
- Career Development: Dedicated Learning & Development team with clear career pathways.
- Wellbeing Support: Access to our wellbeing programme, Employee Assistance Programme, onsite nurse, and life insurance.
- Health & Protection: Sick pay, free flu vaccinations, and health initiatives.
- Onsite Facilities: Canteen, free parking, and cycle-to-work scheme.
- Financial Benefits: Generous company pension plan and exclusive employee discounts.