Recruiting Coordinator
About Actively AI
Our thesis is that businesses of the future will be powered by agentic human-in-loop-machines that make every business function 10x more efficient.
Actively AI is building that superintelligent machine for Enterprise GTM organizations, focused on increasing productivity per rep. We power the day-to-day for outbound teams at dozens of companies like Samsara, Ramp, Verkada, and Ironclad.
Why does this matter? Because revenue is the ultimate fuel for businesses. The hundreds of millions of dollars we generate for our customers enables them to employ more people, innovate faster, and deliver more value to their customers.
In addition to top-notch customers that love our product, our team is incredibly high caliber - the co-founders are former Stanford AI researchers and the engineering team comes from Harvard, CMU, Berkeley, Brex, Scale AI, and Google. We're also backed by top investors, including Bain Capital Ventures, First Round Capital (seed investors in Uber, Square, Roblox, Clearbit), Lachy Groom, and Stanford AI faculty.
We have a very ambitious product and scaling roadmap, there’s strong market interest in what we are doing, and it’s time to put the foot on the gas. If you get excited by the thought of working really hard on these kinds of problems with a high caliber team, then Actively AI is the right place for you.
About the Role
As a Recruiting Coordinator at Actively AI, you’ll play a critical role in enabling our recruiting team by owning interview scheduling and candidate coordination across both GTM and Technical teams — including Sales, SDR, RevOps, Engineering, Product, and Data.
You’ll partner closely with recruiters, hiring managers, and candidates to deliver a seamless, high-touch experience while keeping complex, fast-moving interview processes running smoothly. This role is ideal for someone early in their career who thrives on organization, execution, and learning how elite teams scale.
What You’ll Do
Interview Scheduling & Coordination
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Own end-to-end interview scheduling across GTM and Technical roles, including complex, multi-round interview loops
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Coordinate calendars across recruiters, hiring managers, engineers, and GTM leaders
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Manage real-time scheduling changes in a fast-moving environment
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Reserve conference rooms and manage onsite interview logistics
Candidate Experience
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Own the candidate journey from first interaction through offer and pre-onboarding
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Greet candidates and manage onsite interviews to ensure a polished, welcoming experience
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Serve as a reliable point of contact for candidates throughout the interview process
Systems, Process & Data
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Maintain accurate, up-to-date data in our ATS (Greenhouse)
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Track interview progress and follow up with interviewers to ensure timely feedback
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Maintain and improve recruiting documentation, processes, and job postings
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Assist with ad-hoc recruiting and people operations projects as we scale
Who You Are
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Bachelor's degree in related field
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Strong interest in recruiting, people operations, or scaling high-performing teams
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Exceptionally organized with strong attention to detail
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Proven ability to juggle multiple priorities and execute with precision
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Strong written and verbal communication skills
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High EQ and comfort working with senior GTM leaders and technical interviewers
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Thrive in fast-paced, high-expectation environments
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Willing to work in-office 5 days per week
Why Join
It’s not often that you can get in on the ground floor of a well-funded startup that’s scaling very fast. That means that instead of following a playbook, you’ll be writing it. Every single day you will be challenged to identify how we can scale and execute on it. You’ll learn what works when you succeed and what doesn’t when you fail. You'll also be in the trenches with an incredibly high caliber, low-ego group of people that are obsessed with building something great.
Benefits
- 🚀 Competitive Early-Stage Equity
- ⚕ Health, Dental, Vision Coverage
- 💡 Unlimited PTO + Recharge Days
- 🍽️ Catered Lunch on Tuesday & Friday w/ Dinners Every day!
- 🍿 Fully Stocked Kitchen
- 💻 Cutting-Edge Tech & Tools
- 🌴 Annual Off-sites & Monthly Events
- 🚆 Commuter Benefits
- 🏢 Cozy Office in NYC
Actively AI provides an estimate of the compensation for roles that may be hired as required by state regulations. Compensation may vary based on (a) location, as Actively AI factors in specific location when benchmarking compensation for most roles; (b) individual candidate skills and qualifications; and (c) individual candidate experience. Additionally, Actively AI leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available. The salary, other compensation, and benefits information is accurate as of the date of this posting. Actively.ai reserves the right to modify this information at any time, subject to applicable law.
Actively AI is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law. Actively AI is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.
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