Senior Administrative Assistant
Pay Range: $26.38 - $34.30/hr. | $54,879-$71,343 annually
Job Posting Closing on: Thursday, March 5, 2026📅
Workdays & Hours: Monday – Friday 8am – 5pm – 100% working in division office (This office is housed within the warehouse); Field Operations is a 24/7 Operation - weekend and after hour work may be required. This role requires proactive and dependable individuals who can quickly adapt to changing conditions and respond efficiently.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆
The City of Fort Worth Water Department is seeking a highly skilled and motivated Senior Administrative Assistant to join our Field Operations Division. As the largest division in the Water Department, Field Operations is a vital function responsible for the ongoing maintenance of the City’s infrastructure. Our division operates 24/7, and this role is critical to ensuring the smooth daily operations that keep Fort Worth’s water systems functioning seamlessly.
As a Senior Administrative Assistant, you will play an essential role in supporting the leadership team of the Field Operations Division. This key position involves being a senior lead in accounts payable functions, optimizing invoicing activities, managing budgetary tasks, and executing special projects that contribute to the overall success of the department. Instrumental in ensuring the division runs smoothly by maintaining adherence to established policies and procedures, while consistently upholding high-quality standards. This role offers a dynamic and collaborative work environment. The ideal candidate must demonstrate a positive attitude, be a team player, possess a strong work ethic, have exceptional attention to detail, and show a proactive approach to problem-solving. This position offers robust opportunities for skill development: begin with a 6-month probationary period mastering foundational tasks.
Minimum Qualifications:
- Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field
- Three (3) years of increasingly responsible administrative and fiscal budget management experience in support of a department, division, or major service area
- One (1) year in a supervisory or lead capacity
- Strong organization, time management, attention to detail, follow-through., and interpersonal skills
- Communicate clearly and effectively, both orally and in writing
Preferred Qualifications:
- Three (3) years of increasingly responsible administrative and fiscal experience
- Two (2) years’ experience with PeopleSoft Financials or similar AP software
- Experience with Perceptive Invoice Processing or similar software
- Experience with record keeping and tracking
- Experience with paying/receiving invoices
- Proficient skills using Microsoft Word and Excel
- Experience in research, present, and solve problems effectively, and process improvement experience a plus
The Senior Administrative Assistant job responsibilities include:
- Prioritizing and Assigning Work: Assist in daily team operations by ensuring that tasks are effectively prioritized and assigned to staff. This includes assigning responsibilities based on workload and team strengths, ensuring operational goals are met
- Invoicing: Assist as a leading role for receiving/paying invoices received by Field Operations. Look into current processes to recommend changes to help the overall efficiency and accuracy of the invoicing process. Be a mentor for AP staff and assist with problems with invoices and or with vendors
- Office & Records: Keep the office operations running efficiently by ensuring organized workspaces for new team members, and maintaining confidential and accurate records. As a lead, ensure compliance with state procurement standards and maintaining up-to-date, organized files. Assist warehouse staff with data entry during bi-annual inventories to help keep inventory records accurate
- Procurement: Assist warehouse procurement staff as needed by providing requesting POs (as needed) for invoices, and offering help to add items to contracts when workloads increase
- Programs & Training: Coordinate important programs, taking them from planning to successful execution. Facilitate engaging training and team-building sessions, leveraging your research, organizational, and presentation skills to foster team development and collaboration
- Support & Systems: Offer invoicing assistance to managers, providing recommendations for strategies to improve efficiency and enhance team dynamics. Master tools such as PeopleSoft and Perceptive to streamline workflows, while delivering exceptional customer service to internal and external stakeholders
- Other Duties as Assigned: As a key member of the financial team, you’ll provide high level support on financial tasks and special projects as needed to ensure the success and continued improvement of the Field Operations Division
If you're ready to contribute your skills and expertise in a high-impact role, we invite you to apply and become an integral part of the City of Fort Worth Water Department!
Working Conditions and Physical Demands:
Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing and balancing.
Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Apply Now! Come be part of something special in Fort Worth. 🌟
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.