Senior Document Control Specialist
$90k - $120k USD
About the Position
We’re seeking a Senior Document Control Specialist to support large, heavy-civil infrastructure projects in highways, roads, and bridges, transit (bus and rail), aviation (international airports), and water sectors delivered through both traditional and alternative methods. This role is responsible for establishing, implementing, and governing document control strategies, systems, and workflows across all project phases to ensure accuracy, compliance, and accessibility of project documentation.
This is a full-time, long-term, on-site position located in Atlanta, GA.
Responsibilities may include, but are not limited to, the following:
- Define and implement document control standards, workflows, and procedures aligned with client, regulatory, and internal requirements.
- Establish and manage document control systems, including processes for authoring, review, approval, distribution, version control, and archiving.
- Oversee the full document lifecycle, ensuring accuracy, traceability, and accessibility of project records.
- Manage and audit document control processes and systems to ensure compliance with project requirements, contractual obligations, and applicable regulations.
- Develop and implement document retention, archival, and records management strategies in alignment with project and organizational needs.
- Serve as a primary point of contact for document control across project teams, coordinating with project managers, engineers, contractors, and client stakeholders.
- Provide training and guidance to project personnel on document control procedures, systems, and best practices.
- Review new and revised documentation for conformance with established standards and workflows.
- Support quality reviews, audits, and inspections by ensuring documentation is complete, organized, and readily accessible.
- Generate and analyze reports on document status, approvals, and outstanding actions to support project controls and decision-making.
- Mentor and provide technical guidance to junior document control staff, ensuring consistency and quality of deliverables.
- Support preparation of documentation for regulatory submissions and project closeout.
- When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.
Attributes
- Excellent written and verbal communication and interpersonal skills.
- Strong organizational and analytical thinking skills with the ability to structure and manage complex information.
- Collaborative mindset that fosters teamwork, trust, and positive relationships across multidisciplinary teams.
- Critical thinking and problem-solving skills, with the ability to assess downstream impacts of decisions.
- Commitment to continuous improvement and optimization of document control processes and systems.
Minimum Qualifications
- Bachelor’s degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
- 8+ years of document control, project controls, or technical administrative experience on large (>$500M), complex, heavy-civil infrastructure projects.
- Experience establishing or managing document control systems, workflows, and procedures across multiple project phases.
- Experience working with construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
- Demonstrated ability in technical writing, including developing and maintaining work instructions, standard operating procedures, and project documentation.
- Familiarity with ISO-based document control standards, guidelines, and best practices.
- Proficiency with enterprise document control systems and version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).
Preferred Qualifications
- Master's degree in engineering, construction management, business administration, or project management.
- Prior experience working with or supporting Georgia Department of Transportation (GDOT) projects, processes, or stakeholders.
- Experience supporting document control strategy or governance on large, complex infrastructure programs.
- Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement, construction, and post-construction).
- Expertise with ISO 9001:2015 document control standards, guidelines, and best practices.
- Experience with data-driven reporting, dashboards, or analytics tools (e.g., Power BI, Oracle Cloud Analytics).
Compensation Details
Expected Salary: $90k-$120k/year ($43-$57/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.
Just LOOK at the Benefits We Offer!
- Unlimited flexible time off
- Paid holidays
- Paid parental leave
- Health, dental, and vision insurance
- Flexible spending accounts (healthcare and dependent or elder care)
- Long-term disability insurance
- Short-term disability insurance
- Life insurance and accidental death and dismemberment
- 401(k) plan with guaranteed employer contribution
- Formal career planning and development program
- $2,500 annually toward professional development
- Wellness program with monthly wellness stipend
- Company cell phone or cell phone plan reimbursement
- Free personalized meal planning and nutrition support with a registered dietitian
- Free personal financial planning services
- Employee assistance program
- Employee discounts
- Employee referral bonus
Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS
If you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply.
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email hiring@luster.com for accommodations necessary to complete the application process.