Senior Equity Admin Manager

Position Description

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement! 

The Senior Equity Administration Manager, is responsible for all aspects of managing and executing benefits in connection with the Company's equity incentive plans. This position is responsible for maintaining the stock database including processing new grants, releases, and terminations, investor reports providing compensation and equity documentation / support along with employee and Board of Director support, and supporting stock-based accounting under US GAAP.

We are looking for a highly driven and seasoned Equity Administration professional to join our amazing Finance team. Reporting into the Senior Vice President, Finance, you will be administering our equity programs, employee education, compliance, audit and reconciliations, taxation and filings, as well as our close processes. 

What you'll achieve 

• Lead the Equity Administration function and manage equity programs, including process improvements, implementing automated solutions, and evaluating service providers with a focus on scale and team member experience
• Oversee the management and administration of Ceribell’s stock plans, including ensuring integrity and accuracy around processing stock awards, exercises and settlements, and other plan activities
• Ensure database integrity and accuracy of record keeping of employee data and equity data in the stock administration system. Includes monthly reconciliation of equity activity, including shares outstanding and share reserves among company records to support internal and external reporting activities
• Partner with other functional leads (including Legal, People Team (HR), Payroll, Accounting and Finance) to scale existing processes while ensuring the accuracy of all equity data, including all aspects of record-keeping, withholding, reporting reconciliation and compliance
• Foster a positive participant experience by supporting employees’ understanding of Ceribell’s equity award programs and policies through routine employee training and communication, including maintaining our internal equity site
• Prepare Compensation Committee and Board of Directors materials related to equity compensation
• Either prepare or assist in the accounting of all equity plans under US GAAP including preparation of assumption estimates and valuations of equity awards and ESPP, analysis for equity modifications and calculation of accounting charge and preparation of account reconciliations for equity related accounts
• Provide selected data for external and internal audits to ensure ongoing compliance
• Maintain SOX documentation to ensure controls are appropriate and operate effectively
• Coordinate with payroll, accounting, and HR on the reporting of stock compensation for employee income purposes. Provide reports as requested
• Other responsibilities as assigned by your Manager/Supervisor

What you’ll need to be successful

• 8+ years of relevant equity administration experience or equivalent experience in a publicly traded company, including experience managing processes and systems to maximize effectiveness in a SOX environment
• Experience reviewing equity plan documents and design
• Familiarity with SEC rules and regulations related to equity disclosures
• Certified Equity Professional (CEP) designation preferred
• Experience using Fidelity Stock Plan Services is preferred
• Exceptional organizational skills, attention to detail, and strong work ethic
• Works well in a high-pressure, high-volume environment and able juggle multiple assignments, concurrent deadlines, and changing priorities
• Advanced analytical ability and ability to identify issues and provide solutions
• Strong verbal, written, and interpersonal communication skills; able to communicate effectively with all levels of employees, including senior management and internal/external partners
• Able to build strong cross-functional relationships
• Working knowledge of the U.S. federal, state, and global taxation equity compensation requirements
• Experienced user of equity administration software, Google Workspace and Microsoft Excel
• Knowledge of US GAAP Stock Based Compensation Accounting a plus