Senior Executive / Assistant Manager, Leasing
About You
This role is responsible for securing and managing retail locations that align with the company’s growth strategy, negotiating favourable lease terms, optimising occupancy costs, and ensuring compliance with regulatory requirements. This role covers site acquisition, portfolio management, cost optimisation, licensing coordination, and basic property and automotive insurance matters to support seamless retail operations and expansion. The role requires regular outstation travel and the ability to work independently while on-site.
Your Day-to-Day
Store Network Expansion
- Identify and evaluate strategic retail sites for new store openings.
- Conduct site visits, feasibility studies, and trade area assessments.
- Build and maintain strong networks with landlords, developers, and agents to secure prime opportunities.
Lease Negotiations & Cost Optimisation
- Negotiate new leases, renewals, and rent reviews to secure favourable terms.
- Implement cost-optimisation measures, including rental restructuring and space utilisation planning.
- Review and ensure lease agreements protect company interests and provide operational flexibility.
Regulatory Liaison & Licensing
- Liaise with local authorities, including BOMBA, Ibu Pejabat Polis, and local councils, to obtain and renew business licenses, second-hand goods licenses, and other operational permits.
- Coordinate with internal teams to ensure timely submission of documents and compliance with local regulations.
Portfolio Management
- Maintain accurate records of all lease agreements, key dates, renewal options, and financial commitments.
- Monitor lease expiries and initiate renewal or relocation discussions well in advance.
- Provide recommendations on underperforming locations, including relocation or closure strategies.
Market Intelligence
- Monitor retail rental trends, competitor activities, and market developments.
- Prepare market insights and recommendations for management decision-making.
Insurance Coordination
- Possess basic understanding of property and automotive insurance policies.
- Coordinate with insurance providers and internal stakeholders to ensure adequate coverage and compliance.
- Assist in claims-related documentation where required.
Cross-Functional Collaboration
- Work with Operations, Marketing, and Finance to ensure property strategies support business objectives.
- Partner with Project teams to deliver store openings on schedule.
- Liaise with Legal for tenancy documentation and regulatory compliance.
Your-Know-How
- Bachelor’s degree in Real Estate, Business Administration, Marketing, or related field.
- 3–5 years’ experience in retail leasing, tenant representation, or site acquisition.
- Strong knowledge of lease negotiations, cost optimisation, and licensing processes.
- Familiarity with local authority requirements for retail operations.
- Basic understanding of property and automotive insurance.
- Must be able to travel outstation independently.
- Proficiency in MS Office and lease management tools.
Key Competencies
- Strong negotiation and influencing skills.
- Financial acumen for cost analysis and rental benchmarking.
- Excellent stakeholder management and relationship-building skills.
- Knowledge of regulatory and licensing requirements for retail operations.
- Results-driven, proactive, and able to work within tight deadlines.