Senior Finance Ops & Automation Analyst
$130k - $162k USD
Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.
Senior Finance Ops & Automation Analyst
About the Role
Apollo.io is seeking a detail-oriented Senior Accounts Payable & Procurement Coordinator to join our Accounting team. This role is the operational backbone of our financial operations, managing the full lifecycle of vendor payments, travel & expense processing, credit card reconciliation, and procurement support across multiple international entities. You'll work cross-functionally with employees at all levels, vendors, and internal teams to ensure smooth financial operations in a fast-paced, high-growth environment.
What You'll Do
Accounts Payable & Invoice Management (40%)
- Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centers
- Route invoices for approval through Zip intake-to-pay system
- Manage vendor payment inquiries and issue resolution
- Process invoices across multiple entities (US, UK, Poland, Mexico, Colombia)
- Handle invoice corrections, adjustments, and overdue payment follow-ups
- Maintain accurate vendor records in Zip and NetSuite
Travel & Expense Processing (25%)
- Provide frontline support to employees for user access, booking issues, and questions
- Coordinate with Navan support team for complex multi-city travel arrangements
- Process and approve off-platform booking requests when necessary
- Review and process expense reimbursements for policy compliance
- Support employee onboarding with Navan access and training
- Troubleshoot booking system issues and coordinate resolutions
Credit Card Management (20%)
- Chase receipts for transactions over $75 from cardholders
- Perform monthly reconciliation of Brex and Ramp credit card statements
- Code transactions to appropriate accounts and cost centers
- Support month-end close activities (close prior month on 1st, pull statements on 2nd)
- Respond to cardholder questions and transaction disputes
- Ensure compliance with corporate card policies
Procurement Operations Support (15%)
- Coordinate vendor onboarding through Zip portal
- Issue virtual credit cards for approved purchase orders
- Track PO status, delivery confirmations, and receipt matching
- Support contract-to-payment workflow coordination with Legal team
- Respond to sourcing and procurement requests, escalate as needed
- Process contract amendments, top-ups, and expedited payment requests
- Maintain communication between requesters, vendors, and finance
What You'll Bring
Required Experience:
- 4-5 years of experience in accounting, finance, or accounts payable roles
- Strong proficiency with ERP systems (NetSuite experience highly preferred)
- Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)
- Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)
- Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)
- Advanced Excel/Google Sheets skills for data analysis and reporting
Technical Skills:
- Ability to code transactions to appropriate GL accounts, departments, and cost centers
- Understanding of payment methods (ACH, wire, virtual cards) and payment terms
- Experience with multi-entity accounting and international payments
- Comfortable learning and adopting new systems and AI tools for efficiency
- Strong attention to detail with high volume transaction processing
Soft Skills:
- Excellent written and verbal communication skills for vendor and employee interactions
- Strong customer service orientation with ability to support internal stakeholders via Slack and email
- Problem-solving mindset for troubleshooting payment, booking, and system issues
- Ability to manage competing priorities and meet month-end deadlines
- Self-starter who can work independently with minimal supervision
- Collaborative team player comfortable working cross-functionally
Systems You'll Use Daily
- Zip - Intake-to-pay platform for vendor management, invoice processing, and PO tracking
- NetSuite - ERP for GL coding, payment processing, and financial reporting
- Navan - Travel and expense management platform
- Brex & Ramp - Corporate credit card platforms for transaction reconciliation
- Google Workspace - Gmail, Sheets, Docs for communication and analysis
- Slack - Primary communication tool for employee and vendor support
- Various AI tools - For workflow efficiency and process automation
Why This Role Matters
You'll be essential to Apollo.io's financial operations, ensuring vendors are paid on time, employees can travel seamlessly, and procurement processes run smoothly. This role offers high visibility across the organization, direct impact on operational efficiency, and opportunity to shape processes during a period of rapid growth and system modernization.
We are AI Native
Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.
Why You’ll Love Working at Apollo
At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.
If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.
Learn more here!
The listed Pay Range reflects the total cash compensation inclusive of annual base salary and annual bonus as applicable. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonus target and annual base salary for the role. This salary range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role who are not located in the US may request the annual salary range for their location during the interview process.
Additional benefits for this role may include: equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.
Tier 1 Pay Range (San Francisco, New York City, Seattle)
$129,600—$161,900 USD
Tier 2 Pay Range (All other US Locations)
$112,600—$140,800 USD
We are AI Native
Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.
Why You’ll Love Working at Apollo
At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.
If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.
Learn more here!