SR Payroll Analyst - Franklin, TN

Position Summary:

The Senior Payroll Analyst is responsible for overseeing and executing accurate, timely, and compliant payroll processing for a complex, multi-entity healthcare organization. This role requires deep expertise in UKG (Ultimate Kronos Group) systems and hands-on experience supporting multiple healthcare locations with varied pay practices, schedules, and regulatory requirements. The Senior Payroll Analyst serves as a subject-matter expert, ensuring payroll integrity, regulatory compliance, process optimization, and exceptional internal customer service.

This role follows a hybrid work model and requires on-site attendance Monday through Wednesday.

Essential Functions:

 To perform effectively in this role, the candidate must fulfill the following duties with or without reasonable accommodations.

• Manage and process end-to-end payroll for multiple healthcare locations, including clinics, and specialty practices, across multiple pay groups and pay frequencies.
• Serve as the primary subject-matter expert for UKG Pro / UKG Workforce Management, including configuration, maintenance, upgrades, and issue resolution.
• Ensure compliance with all federal, state, and local wage and hour laws, including healthcare-specific regulations.
• Oversee payroll audits, reconciliations, and variance analysis; research and resolve discrepancies promptly and accurately.
• Partner with HR, Finance, Benefits, and Operations to ensure accurate employee data, timekeeping, deductions, and earnings.
• Administer complex payroll scenarios, including shift differentials, on-call pay, overtime, bonuses, retroactive pay.
• Support payroll-related aspects of acquisitions, new healthcare locations, and system integrations.
• Prepare and review payroll tax filings, W-2s, and year-end processing; coordinate with third-party vendors as needed.
• Develop, document, and improve payroll processes, controls, and standard operating procedures.
• Provide guidance and mentorship to payroll staff; assist with training and knowledge transfer.
• Respond to employee payroll inquiries with professionalism, discretion, and a high level of customer service.

Knowledge, Skills & Responsibilities:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field (or equivalent experience).
• 5+ years of progressive payroll experience, with at least 3 years supporting multiple healthcare locations.
• Demonstrated expertise with UKG Pro and/or UKG Workforce Management.
• Strong knowledge of payroll compliance, wage and hour laws, and healthcare payroll practices.
• Experience managing high-volume, complex payrolls with multiple pay groups and states.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Exceptional analytical, problem-solving, and attention-to-detail skills.

This role requires a proactive, dependable, and detail-oriented individual with the ability to manage multiple tasks in a dynamic healthcare environment. The ideal candidate demonstrates a strong commitment to patient care and operational excellence.

Physical and Mental Demands:

The physical and mental demands described below are representative of those required to perform this job successfully. Reasonable accommodations may be provided for individuals with disabilities:

• Physical Requirements:
  • Occasionally required to stand, walk, and sit for extended periods.
  • Use hands to handle objects, tools, or controls; reach with hands and arms.
  • Occasionally required to climb stairs, balance, stoop, kneel, bend, crouch, or crawl.
  • Occasionally lift, push, pull, or move up to 20 pounds.
• Vision Requirements:
  • Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Note:
This job description is intended to provide a general overview of the role. Additional responsibilities may be assigned, or duties modified by the department supervisor based on operational needs.