SY2025-26 School Operations Associate

Operations Associate Job Description

Ingenuity Prep is a supportive school community dedicated to academic rigor and civic leadership, preparing students for the path to colleges and careers of their choosing. Our innovative instructional model promotes small-group learning for students, collaborative teaching teams, and robust coaching and professional development opportunities for teachers and staff. We are one of the highest-performing schools in Ward 8 and proud recipients of a Bold Performance School award.  We are looking for a dedicated School Operations Associate to join our team and help us ensure that families and the community are true partners in the work that we do.

 WHAT WE’RE ABOUT

• Mission: We’re closing the opportunity gap. Students and families in Southeast D.C. have too few options for high-quality elementary, middle, and high schools.  Ingenuity Prep aspires to right this systemic injustice providing an exemplary educational option for Southeast D.C.’s students and families.
• Model: We pair high expectations with high support. Too often, our students are underestimated.  At Ingenuity Prep, an innovative teacher development model, paired with best-in-class training from strong instructional leaders, allows us to grow great teachers who, ultimately, lead high-expectation and high-support classrooms.
• Results: Our students are defying expectations. Ingenuity Prep’s students outperform their neighborhood peers on rigorous, national, college-track assessments.  Already out-performing many of their more privileged peers around the city, in the coming years, Ingenuity Prep’s students will provide an expectation-defying and achievement-gap-closing proof point — showing what our kids are capable of when we provide the right opportunities, expectations, and support.

WHAT YOU’LL DO

As the Operations Associate, you will be responsible for:

Front Desk Management

• Serve as the first point of contact between Ingenuity Prep and its students, families, staff, vendors and neighborhood community by greeting and documenting all visitors
• Monitor and control access to the school building, including opening and closing the school
• Answer phones, respond to inquiries, and accurately process messages

School Registrar Responsibilities

• Collect, review and verify daily attendance to completion, including tracking and entering tardies, ensuring teacher submission.
• Enter accurate student attendance information into the student information system.
• Support school in meeting or exceeding school attendance goals, attendance incentive programs and corrective action initiatives
• Create and maintain secure student files, including registration materials, permission slips, progress reports, and other relevant materials

School Operations Support

• Provide administrative support for the school including preparation of school mailings, faxing, scanning, document organization and maintenance; and creation of various documents for correspondence and communications to staff and families
• Complete Medical Administration training and administer medication and basic first aid if school nurse is not available
• Report building maintenance needs to the appropriate individual and support coordination with vendors and custodial staff on repairs, deliveries and installations
• Organize and inventory all items for staff and resource rooms

Recruitment, Admissions, and Enrollment

• Coordinate with Ops leadership to move all new and returning students through the enrollment process
• Answer questions from prospective families about enrollment
• Advocate for the school model and community in such a way that encourages prospective families to complete enrollment
• Share details on school model and Ingenuity Prep core values to support families in choosing Ingenuity Prep
• Process student applications/enrollment and communicate with families about the status of applications
• Monitor and report enrollment paperwork completion/submission to leadership regularly

 WHO WE’RE LOOKING FOR

Ingenuity Prep may be the right fit for you if:

• You deeply believe in Ingenuity Prep’s mission and in our ability to meet ambitious results
• You consistently demonstrate exceptional social, emotional, and cultural competency, and are friendly and engaging when interacting with others
• You approach challenges with a “can do” attitude
• You are a detailed oriented and strong critical thinker
• You are driven by meeting and exceeding goals, and consistently deliver on time results
• You are efficient and use time and resources wisely
• You have experience in a school-based, customer service, and/or administrative role previous experience in school operations is strongly preferred.
• You are proficient with GoogleSuite and Microsoft Office - particularly with spreadsheets

MORE ABOUT US

Ingenuity Prep offers among the strongest compensation and benefits packages of any public charter school in Washington, D.C. Our compensation and benefits package includes:

• Highly competitive compensation for instructional and non-instructional positions.
• 100% of medical and dental premiums for employees paid for by Ingenuity Prep, along with 100% of dependent premiums and 50% of spouse’s or domestic partner’s premiums.
• 100% of employee’s short­ and long-term disability and life insurance plans paid for by Ingenuity Prep.
• A minimum of two weeks maternity/paternity leave, up to 6 weeks, at 100% of pay (60% from IP and remaining pay from DC Paid Family Leave ) for all staff — regardless of gender.
• A 100% match -- up to 3% -- on your 401K retirement plan.
• A 100% Ingenuity Prep-paid cell phone plan. You can even bring your current number into our plan.
• MacBook Air computer for professional and personal use

Salary Range: $23.77- $29.68 (commensurate with 1-10 years experience)

Ingenuity Prep does not make hiring decisions based on race, color, creed, ethnicity, national origin, gender, gender identity, sexual orientation, socio-economic background, age, disability, veteran status, religion, political affiliation, or any other characteristic protected by state, federal, or local law.