Job Posting: Transaction Coordinator – Commercial Real Estate
Location: Vancouver, BC
Employment Type: Full-Time, In-Office | Contract - Temporary maternity leave coverage (expected duration: 12 months)
Experience Level: 2+ years in an administrative, operations, or transaction coordination role
Industry: Commercial Real Estate
About the Role
We’re a high-performing commercial real estate team seeking a Transaction Coordinator to provide essential in-office administrative support to our group of three senior brokers, two associate brokers, and a marketing coordinator. This is a pivotal role that ensures our team runs efficiently, professionally, and collaboratively. You’ll help us stay organized, client-focused, and ahead of deadlines.
What You’ll Do
Prepare and manage documents related to offers, listing packages, and deal executionCoordinate internal team schedules and client appointmentsOrganize, attend, and document team meetings — track action items and follow-upsMaintain document management systems and transaction recordsLiaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required informationAssist with property research, marketing coordination, and compiling reports which include but is not limited to: Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates. Preparing internal accounting documents related to property transaction reconciliation. Organizing, tracking, creating and submitting internal agent commission invoices. Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and SaleConfidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties. Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.Support our brokers with anything needed to move transactions forward smoothly
What We’re Looking For
Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project managementMeticulous attention to detail and strong organizational skillsComfortable juggling multiple priorities with tight deadlinesExcellent written and verbal communicationStrong proficiency in Microsoft Office, Google Workspace, and CRM/project management toolsPositive, self-motivated, and proactive mindset
Why Join Us?
You’ll be part of a supportive team that’s active across a diverse range of commercial asset classes and client relationships. We value reliability, precision, and initiative — and you’ll play a key role in shaping the operational backbone of our success.
