Travel & Expenses Specialist
Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.
Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 1400 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.
The role
The Travel & Expenses Specialist owns end-to-end execution, financial integrity, and employee experience of travel and expense processes for assigned populations or regions. The role ensures employee spend is compliant, tax-correct, auditable, cost-effective, and supported by strong system controls—so employees can travel and get reimbursed without friction.
Your responsibilities will include:
- Review and process expense claims accurately and on time, ensuring policy, tax, and documentation compliance.
- Support employees with travel bookings, expense submissions, reimbursements, and issue resolution.
- Ensure the T&E system applies country-specific taxability and invoice/receipt rules; flag gaps and recurring errors.
- Support VAT recovery readiness by validating invoice requirements and proper coding/evidence.
- Own expense-related accounting outputs: correct GL postings, accruals/reversals support, and balance sheet clearing for cards/expenses.
- Monitor corporate card transactions to drive timely claiming, coding, and clearance; reduce aged/unclaimed balances.
- Identify travel/expense cases that may trigger employment tax, shadow payroll, or duty-of-care risk and escalate appropriately.
- Use T&E data to identify leakage, friction points, and opportunities for improved controls and employee guidance.
We expect you to have:
- 2+ years solid experience in travel & expenses, AP, or finance operations (shared services or in-house).
- Working knowledge of basic accounting (GL postings, accrual concepts) and audit evidence discipline.
- Comfortable applying policy rules and validating receipts/invoices; attention to detail with high volumes.
- Strong customer service mindset; able to resolve employee queries clearly and empathetically.
- Good spreadsheet skills (Excel/Sheets) and ability to spot anomalies and patterns in data.
- Experience with a T&E tool (e.g., SAP Concur, Navan, TravelPerk, Expensify or similar) is strongly preferred.
It will be an added bonus if you have:
- Exposure to VAT basics and invoice compliance in one or more countries.
- Experience supporting corporate card programs and reconciliation processes.
- Interest in ESG/responsible travel analytics and reporting.
Competencies & Behavioral Traits
- Service orientation with firm policy/compliance judgment.
- Structured, organized execution under deadlines.
- Problem-solving mindset; escalates risks early and proposes fixes.
- Clear communicator with diverse stakeholders (employees, Finance, HR, vendors).
- Integrity and comfort operating in controlled, audit-ready processes.
What we offer
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth within Nebius.
- Flexible working arrangements.
- A dynamic and collaborative work environment that values initiative and innovation.
We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!