Treasury Payment Specialist

Position summary

Responsible for the day-to-day execution and control of payment activities, including managing bank relationships and ensuring timely, accurate processing. Maintains visibility of cash positions, monitors incoming funds, and supports balance sheet oversight and reconciliations. Ensures full compliance with internal policies and external regulatory requirements, including KYC and sanctions screening, and acts as a key point of contact for bank and Vitol colleagues’ communications and issue resolution.

The Treasury Payment Specialist role will include, but is not limited to, the following responsibilities:

• Manage compliance-related queries, including sanctions screening escalations and investigations in coordination with the Compliance team (London).
• Manage incoming payments to confirm receipts are credited as booked (e.g., per VISTA) and follow up on late/missing funds.
• Managing intercompany funding and banking relationship, including negotiating terms and fees
• Process and authorize/release payments in the in-house ERP system (c. 200 payments per day for Vitol EMEA).
• Manage payment queries and investigations from processing banks and internal operations teams (typically 1–2 cases/day), including providing supporting documentation and root-cause analysis.
• Handle compliance-related queries, including sanctions screening escalations and investigations in coordination with the Compliance team (London).
• Execute and monitor intercompany/bank account transfers across ~90 bank accounts and multiple banking partners, supporting cash concentration and liquidity optimization.
• Monitor bank account balances and funding requirements to ensure sufficient liquidity for outgoing payments across all accounts.
• Verify opening and closing cash positions daily and proactively inform the cash/treasury team of expected inflows to support short-term placements and yield optimization.
• Support daily cash positioning across the group, coordinating with regional stakeholders (e.g., Singapore/Huston) to ensure visibility and alignment of balances and movements.
• Reconcile daily bank statements and account activity, and investigate outstanding, failed, or rejected payments; ensure same-day payments are reflected on next-day statements.
• Monitor incoming payments to confirm receipts are credited as booked (e.g., per VISTA) and follow up on late/missing funds.
• Ensure adherence to regulatory requirements, perform KYC checks, and support fraud prevention controls (e.g., call-backs for new/changed bank details).
• Prepare periodic reporting, statistics, and audit support for EMEA/global teams and internal/external audits.
• Support the FX desk on daily cash movements and issue resolution to ensure correct execution and rate application.
• Liaise with banks and internal stakeholders to resolve operational issues and ensure timely settlement.

Qualifications

• 5+ years’ experience in payments and funds transfer operations, ideally within a banking environment or in a similar company within the industry
• Demonstrated hands-on knowledge of payment rails and formats, including SWIFT, ACH, and SEPA
• Strong analytical and problem-solving skills
• 5Advanced proficiency in MS Office, with a particular emphasis on Excel (advanced level)
• Highly detail-oriented, with proven accuracy when processing high volumes of data/transactions
• Able to prioritize effectively and consistently meet tight deadlines
• Fluent in English (written and spoken)

Personal characteristics

• Strong communication skills, with the ability to convey information clearly and concisely
• Proven stakeholder management capability, building effective working relationships across functions and seniority levels
• Strong team player, collaborative and supportive in a shared-responsibility environment
• Resilient under pressure, able to manage a heavy workload in a fast-paced, dynamic setting
• Empathetic and solution-oriented, able to understand others’ perspectives while also challenging and pushing back constructively when needed
• Excellent interpersonal skills, maintaining strong relationships with key stakeholders (banks and Vitol colleagues in RDM and other offices)
• Highly organized and structured, with strong planning and follow-through skills

Our Offer

        A central role within the business, offering new challenges on a daily basis

• The opportunity to work in a truly international company with offices in Singapore, London, Geneva, and Houston, with travel as business needs require
• A flat, approachable organizational structure with easy access to colleagues and decision-makers
• A competitive compensation and benefits package (bonus, pension, and insurance)
• Tailored in-house training to build skills and subject-matter expertise, with external training opportunities where appropriate
• A positive working environment, including Friday drinks and regular office social events

Additional Information

• Vitol is an international company with offices across all continents 
• You will work in a flat and approachable organization
• We are a great place to work. We have an excellent working atmosphere and we offer a competitive compensation and benefits package