VA - Bookkeeper

Senior Bookkeeper (Accrual & GAAP)

Position Title: Senior Bookkeeper

Department: Finance

Reports To: Finance Leadership / Fractional CFO

Position Overview: The Senior Bookkeeper will support the internal finance team by managing day-to-day accounting operations, ensuring accurate financial reporting, and maintaining GAAP-aligned bookkeeping practices. This position requires strong experience in QuickBooks and Stripe, accrual-based accounting, GAAP, and the ability to work independently to resolve data discrepancies.

Key Responsibilities

1. Accounts Payable & Data Integrity (Primary Focus)

• Support the Accounts Payable (AP) function to alleviate team bandwidth.

• Manage high-volume transaction logging, specifically ensuring Stripe transactions are recorded correctly in QuickBooks.

• Identify and correct data entry errors, such as refunds and credits that have been lumped into incorrect accounts or failed to sync.

• Ensure account assignments are accurate and automated workflows are verified.

2. Month-End Close & Reporting

• Perform month-end close activities with a 10-day close SLA.

• Prepare journal entries and ensure financial data flows correctly for timely reporting.

• Handle prepaid expenses and vendor deals, particularly supporting upcoming Q1 initiatives for financial efficiency.

• Ensure proper revenue recognition according to GAAP standards.

3. Intercompany & Future-Proofing

• Manage and reconcile intercompany transfers and allocations.

• Prepare for potential future entity roll-ups (US, Canada, Dubai) and cross-entity balancing as the company structure evolves.

4. Collaboration & Support

• Work closely with the current bookkeeper to split AP duties and handle commission calculations if needed.

• Participate in twice-weekly finance calls with the leadership team.

• Act as a "plug and play" resource for unit economics and day-to-day data entry.

5. Financial Integrity & Compliance

• Ensure accounting practices are consistent with internal controls and company policies.

• Support audit readiness and documentation organization.

Requirements

Must-Have

• Systems Proficiency: Extensive experience with QuickBooks and Stripe is required.

• Accounting Knowledge: Strong hands-on experience with accrual-based accounting and US GAAP.

• Specific Experience:

• Handling prepaid deals and vendor accruals.

• Correcting data sync issues between payment processors (Stripe) and accounting software.

• Month-end close and journal entries.

• Seniority: Ability to operate at a senior level (proactive, independent) and require minimal training on core accounting principles.

Nice-to-Have

• Experience with intercompany transfers and multi-entity roll-ups.

• Previous experience supporting fractional CFO workflows.