Warranty Administrator
Build the Future with Us — EquipmentShare is Hiring a Warranty Administrator
At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.
We’re hiring a Warranty Administrator at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is Hybrid - 3 days in office.
Primary Responsibilities
- Maintain records and prepare monthly reports as required or requested.
- Responsible for performing various warranty audits as well as assisting in work order audits.
- Maintains accurate library of vendor information as it relates to warranty.
- Manage the process for short pay and denials reconciliations with the warranty OEM’s.
- Responsible for maintaining AR aging and communication with individual OEM's.
- Follow up with OEM’s to keep AR to under 90 days.
- Maintain an accurate filing system for all service department correspondence documentation, review and distribute vendor warranty information (manuals, letters, etc.) and maintain accurate library of vendor information as it relates to warranty.
- Maintain records and prepare monthly reports as required or requested.
- Perform various warranty audits as well as assisting in work order audits.
- Reviews and distributes vendor warranty information (service, manuals, letters, etc.).
- Perform audits and correct any errors in a timely manner.
- Assist in establishing filing procedures with new OEM’S as well as getting us set up for warranty with new OEM’S.
- Assist with all month-end processes
- Submit claims that are under $5,000 in value
- Monitor the service bulletin front box daily to identify new or updated manufacturer bulletins, campaigns, and service actions.
- Review service bulletins to determine applicability, required repairs, labor operations, and affected equipment populations.
- Create standardized work order templates based on service bulletin requirements to ensure accuracy, consistency, and compliance with manufacturer guidelines.
- Proactively open work orders for all affected machines in the system and coordinate with service leadership to ensure timely execution.
- Track completion status of bulletin-related work orders and maintain documentation for audit and reporting purposes.
- Other duties as assigned
Why EquipmentShare?
Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.
We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.
Perks & Benefits
- Competitive compensation
- Full medical, dental, and vision coverage for full-time employees
- Generous PTO + paid holidays
- 401(k) + company match
- Gym membership stipend + wellness programs (earn PTO and prizes!)
- Company events and food truck nights
- 16 hours of paid volunteer time per year — give back to the community you call home
- Career advancement, leadership training, and professional development opportunities
About You
You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.
We’re looking for people who:
- See challenges as opportunities
- Embrace change and continuous improvement
- Bring energy, effort, and optimism every day
Skills & Qualifications
- Strong attention to detail, excellent proofreading and organizational skills
- Exceptional verbal and written communications skill, fluent in English
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- Great multi-tasking, time management, problem solving and decision making skills
- Excellent problem solving skills, basic accounting principles knowledge, research and investigative skills
- Excellent teamwork and interpersonal skills
- Requires high degree of collaboration with Regional Fleet and Regional Service Managers
- Knowledge of small equipment and construction equipment preferred
- Proficient in Excel, Word, 10-Key by touch, Outlook, Smart Sheet, PowerPoint, Type 50 - 60 wpm and 10 Key by touch
- Understanding of credits and debits in partnership with the Accounts Payable team is necessary
- Construction equipment rental industry or dealership experience a plus
Education and Experience
- High School Diploma; Associates degree in automotive technology, business administration, or supply chain logistics (preferred).
- At least 1 year related experience
Physical Requirements
- Must be able to sit for prolonged periods at a desk and work on a computer.
A Workplace For All
At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.
We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.
EquipmentShare is an EOE M/F/D/V.
Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.