Workplace Experience Coordinator, India (Contract)
About Handshake AI
Handshake is building the career network for the AI economy. Our three-sided marketplace connects 18 million students and alumni, 1,500+ academic institutions across the U.S. and Europe, and 1 million employers to power how the next generation explores careers, builds skills, and gets hired.
Handshake AI is a human data labeling business that leverages the scale of the largest early career network.We work directly with the world’s leading AI research labs to build a new generation of human data products. From PhDs in physics to undergrads fluent in LLMs, Handshake AI is the trusted partner for domain-specific data and evaluation at scale.
This is a unique opportunity to join a fast-growing team shaping the future of AI through better data, better tools, and better systems—for experts, by experts.
Now’s a great time to join Handshake. Here’s why:
Leading the AI Career Revolution: Be part of the team redefining work in the AI economy for millions worldwide.
Proven Market Demand: Deep employer partnerships across Fortune 500s and the world’s leading AI research labs.
World-Class Team: Leadership from Scale AI, Meta, xAI, Notion, Coinbase, and Palantir, just to name a few.
Capitalized & Scaling: $3.5B valuation from top investors including Kleiner Perkins, True Ventures, Notable Capital, and more.
About the Role
We’re looking for a highly organized, detail-oriented, and people-focused Workplace Experience Coordinator to support our growing Bangalore office. This role is central to creating a smooth, welcoming, and well-run in-office experience for both employees and visitors.
You’ll be responsible for managing daily office operations, ensuring the space is well-stocked and functional, and creating a positive environment where employees feel supported and comfortable. From coordinating meals and managing supplies to welcoming guests and onboarding new hires, you’ll play a key role in how our workplace functions day to day.
You’ll also help foster team culture by organizing low-cost, high-impact bonding activities that bring people together without requiring large budgets.
This is a contract, in-office role that requires five days a week onsite.
Manage the office snack and refreshment budget, place orders, oversee stationery and supply inventory, and ensure the office is clean, organized, and well-stocked
Plan weekly lunch and dinner meals, coordinating food orders and ensuring smooth delivery and setup
Generate guest passes, greet visitors upon arrival, and provide helpful information about the office and surrounding area to ensure a positive, professional onsite experience
Welcome new employees with office tours, introduce them to key areas, amenities, and the local neighborhood, and help them feel settled and supported from day one
Help plan and execute low-cost, monthly team bonding activities that strengthen team connection and morale
Serve as a generalist for workplace experience needs across the team, providing ad-hoc support for office-related requests as they arise
Optional but a big plus: Support flight and accommodation bookings for employees traveling between the India and US offices
Desired Capabilities
Prior experience in office operations, workplace experience, administration, hospitality, or a similar role
Strong organizational skills with excellent attention to detail
Comfortable working in a fast-paced, in-person environment
Friendly, professional, and service-oriented mindset
Able to manage multiple tasks and priorities at once
Reliable and proactive with a problem-solving approach
Extra Credit
Experience supporting employee travel bookings
Event planning or team engagement experience
Previous experience in a startup or fast-growing environment