Workplace Manager (m/f/d)

Location:  Full Onsite. Berlin Mitte, Germany.

About the Company

The company is the AI-driven trade platform transforming industrial supply in infrastructure, energy, and construction materials. It connects vetted suppliers across Asia, Europe, and the GCC region with local demand through a single integrated platform.

Its proprietary AI stack digitizes and automates the full lifecycle of materials trade — from procurement and pricing to inventory, logistics, and embedded financing — replacing thousands of manual, relationship-driven processes with real-time orchestration.

Buyers gain instant quotes, reliable availability, and predictable delivery through a unified operating system. Suppliers benefit from accurate forecasting, disciplined demand management, and seamless integration into cross-border fulfillment networks. The company partners with leading brands to run both dropship and cross-dock fulfillment motions for large-scale transactions, turning global supply chains into predictable, repeatable, software-like workflows.

Backed by top-tier investors and institutional financing partners, the company has scaled to triple-digit-million GMV, operates across six international markets, and is rapidly expanding toward profitability. With a team of 80+ people across Berlin (HQ) and Asia, it is building the world’s first industrial-grade AI operating system for materials — redefining how global trade works in one of the world’s largest and most essential industries.

What you will do

• You will be responsible for all workplace-related tasks, ensuring that day-to-day operations run smoothly

• You will manage reception, welcome guests and ensure a pleasant office atmosphere.

• You ensure that the office is well stocked with everything that is needed, from office supplies, coffee and tea, snacks and other supplies. The management of external service providers and vendors is owned by you.

• You prepare meetings such as our monthly all-hands meeting and quarterly board meetings, by taking care of room planning, making sure the technology is set up properly and catering has been ordered.

• You will participate in the planned 2026 renovation of our office space, contributing to the future look and feel of the workspace, as well as having day-to-day responsibility for liaising with tradespeople.

• You support the team with office-specific questions and concerns.

• You take ownership of the tech setup of the team and the office: vendor communication, access management, network and security.

• You will support the HR function in connection with operational topics, including contract preparation, onboarding and offboarding of employees and preparation of the monthly payroll.

• You will work closely with our Hausverwaltung, as well as with our People and Management team.

Who you are

• You have some experience in office or reception management and work independently, in a structured, proactive and reliable manner.

• Even in stressful situations, you maintain a calm attitude, think in a solution-orientated way and approach challenges pragmatically and hands-on.

• You are tech savvy, comfortable around Google Workspace admin and Jira, and you have high-level understanding of networks and cybersecurity.

• You enjoy organisation and planning - whether coordinating appointments, organising events or completing various office-related tasks.

• You have fluent German and English language skills (C1 in both as a minimum).

• 100% presence in the Berlin office in Mitte is a must.

Our clients are equal-opportunity employers, and we welcome applicants from all backgrounds, regardless of race, ethnicity, gender identity or expression, sexual orientation, religion, age, disability, or any other characteristic. We believe that diversity drives innovation, creativity, and collective strength.