Accounting Operations Lead

We’re looking for an Accounting Operations Lead who can own structure, accuracy, and process integrity across accounting workflows for a portfolio of operating businesses. This role is not focused on transactional data entry. It is centered on review, control, documentation, and escalation, ensuring financial operations run cleanly and predictably.

You will act as the connective layer between accounting execution and leadership oversight, bringing discipline to AR, AP, reconciliations, and ERP workflows. This role is ideal for someone who enjoys building order, documenting processes, and taking full ownership of how accounting operations function day to day.

If you like being the person who makes systems reliable and removes operational risk, this role is a strong fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays per company guidelines
• 100 percent remote setup so you can work wherever you’re most productive
• High-ownership role with direct access to senior leadership
• Opportunity to own and improve accounting operations end to end across multiple businesses

What You’ll Work On

Accounts Receivable Operations

• Own AR workflows excluding late-stage collections
• Maintain accurate customer records, billing contacts, payment terms, and credit settings
• Segment customers by payment behavior, balance size, and risk profile
• Manage AR reminder cadences from upcoming due through escalation thresholds
• Handle billing questions, remittance advice, disputes, and short pays
• Prepare clean escalation summaries for high-risk or overdue accounts

Customer and Vendor Data Ownership

• Own customer and vendor master data accuracy inside the ERP
• Ensure invoice delivery settings and contact information are correct
• Resolve delivery failures and data inconsistencies
• Define and document standards for data hygiene and maintenance

Accounts Payable Operations

• Oversee AP invoice intake, logging, and reconciliation
• Reconcile AP logs against ERP records and vendor statements
• Identify discrepancies, duplicates, and missing documentation
• Coordinate vendor communication and payment timing

Reconciliations and Controls

• Reconcile incoming payments against bank deposits and ERP postings
• Support reconciliation between ERP systems and accounting platforms
• Review credit card activity and flag missing receipts or irregular charges
• Act as backup coverage for core accounting workflows when needed

Process Documentation and Improvement

• Write and maintain SOPs for AR, AP, reconciliations, and escalation workflows
• Ensure documentation is practical, current, and actually used
• Identify control gaps and recommend improvements
• Support cleanup, migration, or system improvement initiatives

What You Bring

• 4 to 7+ years of experience in accounting operations, AR, AP, or controller-adjacent roles
• Strong ERP experience such as NetSuite, SAP, Oracle, Sage, or similar systems
• Experience working alongside QuickBooks or comparable accounting platforms
• Advanced Excel or Google Sheets skills
• Strong attention to detail with clear written communication
• Comfort operating in high-volume, multi-entity environments
• Approachable, confident communicator who escalates issues clearly
• Ability to own outcomes with minimal oversight

Nice to Have

• Experience in distribution, logistics, or multi-location operating businesses
• Exposure to accounting automation or systems optimization
• Background supporting leadership teams in fast-scaling environments

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and explaining how you’ve owned or improved accounting operations

Only candidates who submit a Loom video will be considered.

If you take pride in clean systems, clear ownership, and making accounting operations dependable at scale, this role gives you the authority and scope to build something durable and trusted.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.