Accounts Payable Assistant

We are looking for a proactive and enthusiastic Accounts Payable Assistant to join our team and provide a high-quality Finance service, ensuring all invoices are processed and paid to terms.

Key Responsibilities:

• Ensure invoices are processed accurately and paid to terms (UK and ROW).
• Ensuring invoices are sent to the relevant approvers and returned in a timely manner.
• Ensure the business follows the purchase order process
• Ensure supplier accounts are created and maintained with verified information
• Work closely with the business to ensure that invoices are approved in an accurate and timely manner, purchase orders are in place and suppliers are paid to terms.
• Responsible for debit balances on AP Creditors Ledger.
• Supplier statement reconciliations – ensuring all invoices are received, accounted for and copies requested when not received by email/post.
• Maintain the accounts payable inbox and take ownership on all invoices and queries assigned to you are completed through to resolution.
• Ensure supplier & business queries are managed within that team’s SLA
• Complex monthly reconciliations of TOP supplier accounts e.g. GRNI, Intercompany
• Monthly reconciliations of bank accounts and journal posting
• Preparing month end accruals.
• Direct debit/ payment on account allocations.
• Provide supporting documentation for auditor queries.
• Attend monthly stakeholder calls with key suppliers.
• Support on ad hoc projects & initiatives
• Assist in highlighting and solving process improvements
• Collaboration & clear communication with the business and other stakeholders

Requirements

• Demonstrable experience of working in a similar role is essential.
• Experience of working with multiple international legal entities and multiple currencies is advantageous.
• Previous experience working with an ERP system (AP) is essential. Experience working with Oracle is desirable.
• Experience working in the pharmaceutical / healthcare / life sciences industry is advantageous.
• Highly computer literate; experience operating with all Microsoft Office software, including a proficiency in Excel to include V-look ups & pivot tables.
• English and Mathematics GCSE grades A-B (or equivalent).
• Excellent written and verbal communication skills, with an ability to build relationships with internal and external stakeholders
• Hold a high level of attention to detail and accuracy, with the ability to problem solve independently
• Good organisation and prioritisation skills, with the ability to meet deadlines

Benefits

• 27 days holiday plus 8 bank holidays
• Pension contributions - 4.5% matched
• Life assurance - 4x annual salary
• Flexible Benefits Platform with £25/month Company contribution
• Annual salary review
• Independent financial advice service
• Enhanced Employee Assistance Programme
• Shopping discounts with retailers
• Long service awards
• Recognition scheme & employee of the year awards