Accounts Payable Specialist

Position Overview:

We are seeking a detail-oriented and motivated early-career Accounts Payable Specialist to join our team. This is an entry level position and could be a great career opportunity for a college graduate planning to start their accounting career or for someone with 0 to 4 years of relevant professional experience. The Accounts Payable Specialist will play a key role in managing the company's accounts payable processes supporting accounts payable operations, ensuring timely and accurate payments to vendors, and maintaining financial accuracy. The successful candidate will work closely with internal teams and assist with various accounting functions, contributing to the smooth operation of the finance department. 

• This role is based out of our Iselin, NJ office. The position is hybrid, but requires the individual to work in the office 2 days per week.
• This is a full-time position offering full benefits, a base salary in the $55K to $65K range - commensurate with experience, paid training and other compensation. 

Responsibilities:

• Process and verify incoming invoices to ensure accuracy and compliance with company policies.
• After a 60 to 90 day training period you will be expected to own these processes:  
  • Maintain accounts payable ledger and AP records and supporting invoice coding and approval workflows.
  • Reconcile vendor statements and resolve any discrepancies in a timely manner.
  • Assist in the month-end closing process, ensuring all accounts payable transactions are accurately recorded.
  • Support the reconciliation of employee expense reports and credit card statements, ensuring compliance with company policies.
  • Manage use tax tracking and reporting as needed, and learn how to ensure proper allocation and compliance with tax regulations
  • Manage accounts payable for the UK office, including invoice processing, payment schedules, and handling multi-currency transactions.
  • Support VAT analysis for the UK office to ensure compliance with international tax regulations.
• Collaborate with cross-functional teams to improve accounts payable processes and drive automation initiatives.
• Perform other related duties as assigned to support the finance team. 

Qualifications:

• 1-4 years of relevant professional experience, such as administrative, accounts payable or accounting experience
• An Associate's or Bachelor’s degree in accounting, or a related field is preferred
• Strong attention to detail and accuracy in data entry and financial transactions
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Basic understanding of accounting principles and financial processes
• Proficiency with Microsoft Excel is required
• Sage Intacct accounting software or similar software such as QuickBooks is a plus
• Professional services or construction industry experience and/or any familiarity with ConnectWise (Professional Services Automation) or Procure (Construction Software) would be a plus

To support a fair, consistent, and high-quality hiring experience, some interviews may be recorded. These recordings help our team focus fully on the conversation at hand, rather than note-taking, and allow us to better evaluate and improve our recruitment process. Recordings are used solely for internal purposes such as training, quality assurance, and process improvement. Candidates will be informed in advance and asked to provide consent before any recording takes place.

Tier 1