Admin Assistant/Reception - Gambella

Inkomoko is looking for a responsible Office Assistant to support the team in Gambella at the

front desk and provide professional administrative support to the company. Specific

responsibilities include:

RECEPTIONIST DUTIES (20% time)

● Ensure the office is open and closed on time and throughout working hours

● Complete administrative/clerical tasks while at the front desk throughout the day,

including filing, photocopying, scanning, etc.

● Warmly greet visitors to a professional and welcoming front office/receptionist area,with all necessary stationery and material (e.g. pens, forms, and brochures), coffee, refreshments, etc

● Escort visitors & guests within the office premises and connect them to required officers

● Maintain a clean office environment and ensure that all offices, entrances, and rooms are kept clean daily. Support the supervision of the cleaning staff and also contribute to cleaning duties on occasion as needed to meet the needs of the office.

● Answer, screen, and forward incoming phone calls and provide accurate information in person and via phone/email

FACILITIES MANAGEMENT (30% time)

● Ensure the proper functioning of overall office premises & utilities

● Communicate to the supervisor in case of any need for repair or maintenance

● Office supply management - monitor, maintain, & record all office supplies, including ensuring the procurement processes are followed to support timely orders, documentation, and payment.

● Reserve and prepare rooms for meetings – must be on time before meeting start, including ensuring technical equipment functionality as well as conduciveness

● Work with the Security team to ensure that all facilities are safe and secure for staff,

including fire exits, assembly areas, etc

● Coordinate and manage all logistical activities, including transportation, warehousing,

and inventory management.

● Support operation team in managing office asset, registering location asset inventory, labelling location assets and maintaining registry updates as required

● Report assets which are non-functional to supervisor and Operations unit in a timely manner

● Stock control and monitoring for all chemicals and materials used

● Support the additional offices throughout Gambella and other locations in Campsites, as we add new locations into the Gambella office

ADMINISTRATION & OPERATIONS (50% time)

● Assist with visitor travel needs, including arranging visas, flights, transport, hotel bookings, SIM cards, and more

● Run office errands, including moving documents to the bank, DARA, and others as need with discretion and professionalism.

● Assist with car bookings and taxi platforms, like the office car & Bajaj rental activities

● Monitor and manage vehicle & Bajaj assignments to staff upon request and retain documentation to ensure optimization

● Support finance needs, especially as it relates to office administration, including vendor payments, gathering bids for procurement, etc

● Reserve and prepare rooms for meetings – must be on time before meeting start, including tech

● Drafting and preparing correspondence report, contracts and other documents

● Other duties as may be assigned from time from your supervisor

Requirements

Successful candidates must navigate fast-paced environments with enthusiasm and

incredible attention to detail. Minimum qualifications include:

● Ability to meet deadlines and work independently with the highest personal integrity

● Computer skills with MS Excel and Word

● High level of customer service

● Previous professional work experience

● Good Communicator in English and Amharic

● Must reside in Gambella, either as an Ethiopian or as a refugee.

We are looking for someone who;

• Optimizes Work - Is effective and efficient in completing the work and using resources for this work
• Demonstrates Resilience - Rebounds from setbacks and uses feedback for continuous improvement and as a motivator for learning more 
• Demonstrates Self Awareness - Reflects on personal strengths and weaknesses toward improvement

 Communicates Effectively - Actively listens and is able to deliver information clearly

Benefits

This role is inside a high-growth, mission-driven social enterprise. By joining, you’ll access:

• Meaningful work that directly contributes to sustainable livelihoods and job creation across East and Central Africa.
• Competitive salary, and potential Performance-based bonus
• Incredible company culture, with opportunities for learning and growth
• Diverse colleagues across the region, and policies that demonstrate commitment to equity and inclusion 
• A dynamic and entrepreneurial team environment committed to innovation and social impact
• Health insurance for self and family
• Staff savings and provident fund, negotiated bank rates for long-term employees
• Generous annual leave, parental leave, and sabbatical options. 

TO APPLY

If you’re excited about this role, please submit your CV, and tell us why you are the right fit for this opportunity. 

Inkomoko is committed to justice, diversity, equity and inclusion.  As we seek to reflect the communities we serve, refugees and women are strongly encouraged to apply. As a company we have policies that ensure fair treatment in the application process. 

NB: Only shortlisted candidates will be contacted. Employment is conditional upon successful background checks and other verification as needed.

All offers of employment will be subject to satisfactory references and background screening checks. Inkomoko also participates in the Inter Agency Misconduct Disclosure Scheme, In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual misconduct, fraud, or abuse. By applying, the job applicant confirms his/her understanding of these recruitment procedures.