Administrative Assistant

Vestcom is the industry leader in technology-driven shelf-edge solutions for Retailers and CPGs. Our data-integrated media solutions drive sales and loyalty, engaging shoppers where it matters most – the point of decision. Our patented innovation has been trusted by top retailers for more than 30 years to drive productivity and profitable growth. For our growing team of over 1000 employees, Vestcom offers the stability of an established company with the entrepreneurial spirit and fast-paced environment of a start-up.

Vestcom’s core values are at the heart of our organization, representing our fundamental beliefs and serving as our guiding light in for how we conduct business and interact with each other.

Vestcom is a standalone business unit of Avery Dennison, a Fortune 500 leader in materials science and packaging materials.  Learn more at www.vestcom.com.

This role will be M-F 8:00am-4:30pm.

Opportunity

The Administrative Assistant schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. 

►   Key Areas of Responsibility

• Reads and routes incoming mail. Locates and attaches appropriate file correspondence to be answered by employer.
• Responsible for problem solving and directing all calls to the appropriate individual(s). 
• Researches and submits purchase order requisitions to purchasing.
• Maintains shipping logs to submit to accounting.
• Responsible for accurate inventory reporting activities, shipping and receiving and associated follow up. 
• Responsible for all Month-end billing and reporting to Accounting.
• Prepares and submits all invoicing reports to Accounting including proper shipping costs and other billing essential information.
• Greets visitors and conducts to appropriate are or person. Is the Office Gatekeeper to screen visitors and telephone callers.
• Composes and types routine correspondence.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, and arranges conference calls.
• Coordinates manager's schedule and makes appointments.
• Greets scheduled visitors and conducts to appropriate area or person.
• Conducts research, and compiles and types statistical reports.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Regular attendance is an essential function of this position.
• Ensures compliance with internal policies, procedures and internal controls in accordance with the Sarbanes- Oxley Act 2002 Section 404.

Qualifications

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Professionalism, detail-oriented, ability to communicate effectively (with both verbal and written skills), self-motivated, adept with multi-tasking in a fast-paced environment, hardworking, cooperative and enthusiastic, problem solving skills and ability to function in a team environment.
• Requires knowledge of Microsoft Office programs with experience in the following: Excel, Word, and Outlook
• Ability to embody and reflect Vestcom’s core values

►   Additional Requirements

• Compliance with Company policies concerning maintaining a drug free workplace is required
• Compliance with all Company policies is required including all safety policies and procedures 

►   Supervisory Responsibilities 

None.

►   Management Disclaimer

Vestcom’s Management reserves the right to revise, change or modify the duties and responsibilities of this position at any time to meet business and organizational needs. This position description may not list a

ll duties for this position. The incumbent in the position may be asked to perform other duties. This position description is not a contract for employment and either the incumbent or Vestcom may terminate employment at any time, for any reason. 

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

Reasonable Accommodations Notice

If you require accommodations to view or apply for a job, alternative methods are available to submit an application. Please contact (440) 534-6000 or NA.TA.Operations@averydennison.com to discuss reasonable accommodations