Administrative Assistant

About the Role: A Key Partner to Leadership

We are seeking an autonomous, proactive, and detail-oriented Administrative Assistant. This is more than a traditional administrative role; you will be a trusted partner to a team of Directors and our Regional President, empowered to drive efficiency with significant independence.

Your role is critical to the operational success of our BEG-NA Business Unit. We are looking for a forward-thinker who doesn't just follow a process but actively helps to refine it. You will be counted on to deliver accurate and polished work, manage sensitive information with discretion, and act as a central pillar of support for our business unit, enabling our leadership to focus on strategic priorities.

How You Will Contribute (Key Responsibilities):

• Proactive Executive Support:
  • Serve as a key partner for managing and optimizing complex calendars, anticipating needs, and independently resolving scheduling conflicts.
  • Act as a professional gatekeeper and primary point of contact for external customers, internal stakeholders, and global Bosch leadership.
• Effective Organization and Execution:
  • Take ownership of coordinating seamless domestic and international travel itineraries, ensuring all details are meticulously planned.
  • Manage the preparation and submission of expense reports, purchase orders, budget auditing, and invoice processing, ensuring accuracy and timeliness.
  • Uphold and enhance our business standards by refining and formatting critical documents, including board-level presentations and spreadsheets, ensuring they are clear and professional.
• Continuous Improvement and Problem-Solving:
  • Organize board visits, customer meetings, and internal events (like Town Halls), contributing suggestions to improve the experience.
  • Independently manage office logistics, from supplies and equipment to catering, ensuring the team has what it needs to succeed.
  • Embrace a growth mindset by being open to supporting ad-hoc projects, learning new skills, and contributing to the continuous improvement of our administrative processes.

Qualifications

What You Bring to the Role:

• Required:
  • A strong sense of personal accountability and a focus on the details.
  • Minimum 2 years of administrative support experience where you were trusted to work with significant autonomy.
  • Proficiency in the Microsoft 365 ecosystem (SharePoint, Teams, Outlook, Word, PowerPoint, Excel).
  • Excellent time management skills, with a demonstrated ability to discern between urgent and important tasks.
  • Strong communication skills, with the ability to articulate ideas and contribute in both verbal and written form.
  • Proven integrity and the ability to handle confidential information with professionalism.
• Preferred:
  • Bachelor's Degree.
  • 5+ years of administrative support experience, ideally in a large, global organization.
  • 3+ years of direct, executive-level support experience.
  • An interest in leveraging modern tools; comfort with AI productivity tools is a plus.
  • German language skills (written and verbal).

Additional Information

Indefinite U.S. work authorized individuals only.  Future sponsorship for work authorization unavailable.

Equal Opportunity Employer, including disability / veterans 
 
*Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date. 

Your well-being matters at Bosch! We offer a competitive compensation and a benefits package designed to empower you in every area of your life. This includes premium health coverage, a 401(k) with generous matching, resources for financial planning and goal setting, ample paid time off, parental leave, and comprehensive life and disability protection. We're investing in your success!