Administrative Assistant
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:
Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.
If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.
We are looking for a motivated and skilled Administrative Assistant to join our team. We seek dedicated individuals who are passionate about innovation and can effectively multitask in a fast-paced environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, and organizational skills, as well as the ability to work independently. The ideal candidate must be able to manage multiple tasks simultaneously and coordinate efforts across different regions.
You will perform a wide variety of administrative and support services. You will be accountable for processing invoices, scheduling meetings, maintaining meeting minutes, and maintaining calendars and travel itineraries. You will also assist the team with the maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our clients' objectives.
RESPONSIBILITIES
- Facilitate, schedule, and arrange project meetings while maintaining accurate meeting minutes and action items
- Coordinate the processing of invoices and manage travel itineraries
- Manage the calendars for the management team
- Manage office expenses, supplies, and maintenance
- Efficiently archive various types of documents
- Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks
- Assist in preparing reports and PowerPoint presentations for management that detail progress, findings, and recommendations
- Perform other related duties as required and assigned
QUALIFICATIONS
Required Qualifications
- Bachelor's degree or equivalent from a reputable university
- 5+ years of administrative experience
- Fluency in written and spoken English
- Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
- Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork
- Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
- Experience in developing various types of reports, targeting different audiences
- Experience in client-facing positions
Preferred Qualifications
- Experience within an engineering, construction, or related organization is highly preferred
- Experience working with executives, as well as government and public officials
POSITION DETAILS
- Position: Administrative Assistant
- Location (Office-based): Heliopolis, Cairo
- Position Classification: Salary-based full-time hours
PRODUCTIVITY TOOLS
- Microsoft Office
- Microsoft 365
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.
At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.