Administrative Assistant

Overview

Established in 2006, Union Maritime has experienced rapid growth to become an international shipping group with offices in 3 continents and is at the forefront of the maritime industry, offering our customers cutting-edge transportation and logistics solutions.

We constantly push the boundaries of what is possible, leveraging the latest technologies and industry’s best practices to deliver unparalleled efficiency and reliability. Whether it's our innovative approach to cargo handling or our use of data analytics to optimise routes and logistics, we are dedicated to staying ahead of the curve.

We have a diversified vessel portfolio in the tanker and dry bulk sectors with a strong presence in clean products and light chemical market, a revenue in excess of $500m and a fleet of circa 80 vessels under management.

At Union Maritime, we don't just meet the needs of our customers; we anticipate them. Join us on the cutting edge of maritime innovation and experience the Union Maritime difference.

Role summary

The Administrative Assistant plays a key role in supporting the daily operations of Abbey Real Estate’s Athens office. The role ensures smooth coordination between internal teams, tenants, service providers, and external partners, maintaining high standards of professionalism and attention to detail.

The position requires strong organizational, communication, and multitasking skills, as well as a proactive and service-oriented approach suited to a fast-paced real estate environment.

Requirements

• Provide day-to-day administrative and operational support to the Athens office.

• Manage diaries, appointments, and meeting schedules for senior team members.
• Prepare correspondence, documents, reports, and presentations in both Greek and English.
• Handle incoming communications, calls, and emails professionally, ensuring timely follow-up.
• Maintain accurate records, contracts, and property-related documentation.
• Support property management activities, including tracking maintenance requests and coordinating service providers.
• Assist with basic financial and accounting tasks such as invoice handling, budget tracking, and payment coordination.
• Update company databases and maintain property listings or marketing content as required.
• Assist with event planning, travel arrangements, and corporate logistics.
• Support marketing and communications efforts, including digital and social media content coordination.

Required qualifications

• Bachelor’s degree in Business Administration, or a related field.
• 2+ years of experience in an administrative or office coordination role, ideally within investment, or professional services.
• Excellent written and spoken communication skills in Greek and English.
• Strong proficiency with Microsoft Office Suite and/or Google Workspace.
• Working knowledge of Canva or similar tools for creating marketing materials is an advantage.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional demeanour, discretion, and reliability.

What we offer

• Competitive salary, commensurate with experience.
• Flexible working hours and potential for hybrid arrangements when appropriate.
• Opportunity to work within a high-performing real estate investment environment.
• Supportive and collaborative team culture.

Benefits

This is an exceptional opportunity for a driven individual to join a leading real estate company at a critical juncture in its growth.

If you are looking for a challenging, fast-paced role with the potential to grow and develop within an industry-leading organisation, we want to hear from you.