Administrative Assistant
About Us:
ZIZO Technologies Inc. is a data-driven technology platform focused on improving workforce performance through business intelligence and gamification. We operate in a structured, systems-driven environment where accuracy, organization, and follow-through are highly valued.
Job Description:
We are seeking a reliable and detail-oriented Administrative Operations Assistant to support day-to-day finance and HR administrative tasks. This is an execution-focused role centered on organization, data accuracy, and process follow-through.
This role supports preparation and documentation. Strategic decisions and final approvals remain with leadership.
This position is ideal for someone with strong administrative experience who is comfortable working with financial reports and HR documentation, but who is not seeking a strategic HR or finance leadership role.
Summary of Responsibilities:
- Pull and organize designated reports from QuickBooks
- Maintain and update Excel spreadsheets for expense tracking and reconciliations
- Assist with processing accounts receivable and contractor payments
- Maintain organized digital filing systems (SharePoint)
- Update HR documentation and Employee trackers
- Assist with onboarding paperwork and document collection
- Track recurring monthly tasks and deadlines
- Maintain structured checklists and internal systems
- Provide general administrative support as needed
Requirements
- some administrative or operations experience
- Experience using QuickBooks (report pulling and basic navigation) a plus
- Strong Excel skills (formulas, organization, data accuracy)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Highly organized with strong attention to detail
- Comfortable following structured processes and SOPs
- Notion experience is a plus but not required
What This Role Is - Process-driven
- Detail-oriented
- Administrative support focused
- Accuracy-based
- What This Role Is Not
- A strategic HR leadership position
- A financial controller role
- A policy-design or compensation-structure position
Benefits
- Competitive compensation
- Opportunities for professional growth and skill development
- A collaborative, supportive, and execution-focused work environment
- Paid holidays
- Generous PTO policy
- Participation in 401K with up to 5% employer match
- Participation in medical and dental benefits
- Use of our on-site gym
- Access to our inhouse massage therapist
How to Apply:
Please submit your resume and a cover letter outlining your qualifications and interest in this role.