Administrative Assistant / HR Clerk
Grapevine MSP Technology Services is seeking a reliable, professional Administrative Assistant / HR Clerk to join our team immediately. This is a full-time front desk position and a key role within our organization. The ideal candidate is dependable, punctual, friendly, and takes pride in creating a positive first impression for our clients, vendors, and team members.
If you are organized, detail-oriented, and enjoy supporting both administrative and HR functions in a fast-paced environment, we’d love to hear from you.
Grapevine MSP is the Central Valley’s largest managed IT services provider, based in Bakersfield, CA, with a clear mission: help businesses of all sizes thrive through smart, secure, and innovative technology. Founded in 2009 by CEO Joe Gregory during a recession, we’ve grown into a team of 60+ professionals recognized as an industry leader. We go beyond fixing computers by partnering with our clients to deliver proactive IT support, cybersecurity, cloud, and VoIP solutions, strategic consulting, and 24/7 help desk services. As Microsoft Tier 1 Partners and community supporters, we’re known for our “let’s figure it out” culture, commitment to customer success, and passion for solving real-world technology challenges.
Key Responsibilities
- Greet and welcome guests upon arrival in a professional and friendly manner
- Direct visitors to the appropriate staff and offices
- Screen, answer, and forward incoming phone calls
- Maintain a clean, organized, and presentable reception area
- Provide accurate information in person, via phone, and through email
- Maintain office security by following safety procedures, managing visitor logs, and issuing badges
- Order and manage front office supplies and inventory
- Update calendars and schedule meetings
- Arrange travel and accommodations; prepare vouchers as needed
- Maintain accurate records of office expenses and costs
- Perform general clerical duties, including filing, photocopying, faxing, and transcribing
- Post Accounts Payable entries
- Review timecards and assist with payroll processing
- Support HR administrative functions
- Perform additional administrative duties as assigned
Requirements
- Proven experience as an administrative assistant, receptionist, HR clerk, or similar role
- Proficiency with Microsoft Office Suite
- Proficiency with QuickBooks
- Hands-on experience with standard office equipment (printers, fax machines, etc.)
- Professional appearance and demeanor
- Strong written and verbal communication skills
- Highly organized with excellent time-management and multitasking abilities
- Resourceful, proactive, and detail-oriented
- Customer-service focused with a positive attitude
- High school diploma required; Office Management certification is a plus
Benefits
- Competitive pay
- 401(k) plan with employer matching
- Access to low-cost, high-quality Health, Dental, and Vision insurance
- Paid vacation time
- Paid sick time
- Work anniversary recognition
- Growth and development pathways
- Social events
Grapevine MSP, LLC is an equal opportunity employer. We value dependability, professionalism, and a positive attitude—and we’re excited to welcome someone who shares those values to our team.