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The Administrative Manager - NIWC Pacific role at Significanceinc is an on-site position located in San Diego, CA.

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Administrative Manager - NIWC Pacific

SignificanceincSan Diego, CA2d ago

Significance is a woman-owned consulting firm serving the federal government. We are known for building trusted relationships within our teams and with our clients and hiring the highest-level experts who implement innovative solutions. We also like to have fun! Our focus on culture has contributed to Significance being named a Washington Business Journal Best Place to Work each of the last seven years.

Significance, Inc. is seeking an Administrative Manager to support our growing team. This is a remote position that requires an Active Secret Clearance.

The Administrative Manager will provide mid-level administrative and operational management support to NIWC Pacific Codes 10000 (Finance) and 80000 (Corporate Operations). This role is responsible for coordinating administrative programs, managing documentation workflows, supporting executive-level meetings, tracking action items, and ensuring compliance with organizational policies and reporting requirements.

The position supports divisions such as Total Force Management, Corporate Strategy, Portfolio Council, and other operational units by managing records, tracking awards and personnel actions, coordinating recruiting activities, preparing briefing materials, and maintaining reporting systems. The Manager, Admin acts as a liaison between government leadership, internal stakeholders, and external partners to ensure smooth execution of administrative operations.

Required Skills:

Bachelor’s degree in Business Administration, Management, Public Administration, or related field (or equivalent experience)

5+ years of administrative management or program coordination experience

Experience supporting executive-level leadership in a federal or DoD environment

Strong organizational and workflow management skills

Experience preparing and coordinating:

Meeting agendas

Briefing materials

Status reports

Action item trackers

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Experience managing documentation in collaboration platforms such as:

SharePoint

Confluence

Microsoft Teams

Ability to track and manage multiple concurrent initiatives

Experience coordinating events, ceremonies, or workforce programs

Strong written and verbal communication skills

Ability to work in environments handling CUI and sensitive administrative data

Ability to obtain and maintain a Secret clearance (if required by assigned division)

Desired Skills:

Experience supporting Navy, NAVWAR, or NIWC Pacific organizations

Familiarity with:

Total Force Management processes

Civilian awards programs

Workforce development or recruiting initiatives

Portfolio or governance boards

Experience supporting Balanced Scorecard or strategy management initiatives

Knowledge of Navy ERP administrative or manpower modules

Experience tracking funding packages or Workforce Acceptance Agreements (WAAs)

Familiarity with DoD administrative compliance requirements

Prior experience coordinating cross-functional working groups or executive forums

At Significance, your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location.

We carefully consider a wide range of factors when determining compensation, including but not limited to experience; job-related skill sets; relevant education or training; and other business and organizational needs. The salary range listed is for the level at which this job has been scoped. In the event that you are considered for a different level, a higher or lower pay range would apply. This position is also eligible for a comprehensive and generous benefits package.

We are an E-Verify Employer

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf

Administrative Manager - NIWC Pacific

Required Skills:

Desired Skills:

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