Administrative Manager/Full Charge Bookkeeper
We are seeking a self-motivated, detail-oriented individual to fill the role ofAdministrative Manager/Full Charge Bookkeeper. This position is a full charge position, handling all facets of our Accounting department including Human Resource functions. The candidate must be well versed in QuickBooks and must possess a solid understanding of bookkeeping and accounting principles. They must be organized, productive, and able to multi-task in order to meet deadlines. The candidate will need the ability to communicate both verbally and in writing and must be able to work autonomously.
Qualifications
- Accounts Receivable - including daily receipts & invoicing, statement preparation, past due reporting and maintaining customer records. Communication of customer aging reports to both customer service & sales teams.
- Accounts Payable - weekly payment processing and reconciliation of vendor PO, RMAs, credits by collaborating with shipping personnel.
- Bank and credit card reconciliations for all accounts
- Bi-Weekly payroll processing, experience with ADP systems is a plus.
- Assure the proper administration, processing, and taxability of all fixed/voluntary deductions and benefits programs including Health, Dental, Vision Insurance and IRA Plan.
- Ability to perform and understand our omnichannel sales systems as well as inventory management program for weekly inventory reporting.
- Administration of employee expense reimbursement policy including monthly reconciliation of employee credit cards and expense reports.
- Management of office supply inventory
- Collaboration with external CPA for annual tax preparation and regular financial reporting.
- Performs other related duties as directed
Additional Information
- Bachelor’s degree in accounting required
- Expert in Intuit QuickBooks
- Extensive knowledge in GAAP, Payroll & Human Resources
- Minimum 2-3yrs full-charge bookkeeping experience
- Previous work experience in managerial role and human resources
- Proficiency in Microsoft Office, especially Excel
- Strong verbal & written communication skills
- High-energy and ability to adapt to change
- Ability to interface professionally with staff and external contacts
- Proven ability to maintain confidentiality
- Strong organizational skills, attention to detail and accuracy
All your information will be kept confidential according to EEO guidelines.