Administrative Specialist - Active Clearance Required

We have multiple openings for an Administrative Specialist. You will perform a full range of complex and difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities which require independent judgment, adept organizational and communication skills. These positions are in the National Security Engineering Division (NSED) within the Engineering Directorate.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one to two days per week. 

You will

• Serve as a member of Division Office administrative staff; represent management in daily matters; serve as a resource and interpret institutional and organizational policies and procedures.
• Provide administrative support to senior management including coordinating complex calendars; independently determining scheduling priorities; committing and managing time; coordination and scheduling of complex meetings with multiple attendees. Correspondence with all levels of personnel, both internal and external to the Laboratory.
• Collect and compile data from multiple sources for complex reports and presentations.
• Track a high volume of multi-faceted action items; coordinate the timely flow of paperwork, checking for accuracy and completeness prior to submission.
• Create and edit email communication and presentations on behalf of management.
• Coordinate internal and external visits, including preparation of agendas, badging, hospitality, and information dissemination.
• Arrange domestic and foreign travel with dynamic itineraries and prepare expense reports.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire. 
• Advanced administrative experience with accurate keyboarding, proficient editing skills, and a high-level of attention to detail to prepare multiple complex documents.
• Excellent organizational skills and experience working under minimal supervision, in a fast-paced environment with rapidly changing priorities, deadlines and frequent interruptions.
• Excellent communication and interpersonal skills necessary to interact effectively with a diverse workforce and all levels of management.
• Advanced computer skills and experience with MS Office and the ability to learn new software quickly.
• Effective problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgement in handling business sensitive information, as well as personnel interactions.
• Experience performing effectively in a team atmosphere as well as independently.

Qualifications We Desire

• Experience with LLNL systems and processes. 

Pay Range

$38.03 - $45.63 Hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. 

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values 

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

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To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

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