Administrative Specialist
Shift: 7am-430 pm
Job Type: 4 month contract to possible perm
Pay rate: $14-$16/hr
Someone detail-oriented, familiar with accounting and distribution practices
FOCUS on the following skills:
• Works with accounts payable, purchasing and Hospital departments in resolving problems
resulting from discrepancies between material acquisition and vendor invoicing to
ensure proper payment of Hospital invoices in a timely manner.
• Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving.
• Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues.
• Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department.
• Provide documentation when necessary to solve future problems.
• Assist receiving department with any discrepancy on processing their receipts.
GENERAL SUMMARY:
- Supports department leadership and staff through the performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
- Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
KNOWLEDGE AND SKILLS REQUIRED:
- Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases
- Filing skills
- Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
- Ability to easily grasp complex situations
- Ability to work independently and as a team member, as well as accept direction
- Ability to communicate appropriately with all levels of staff and guests
- Ability to pass FH standard clerical skills test
EDUCATION AND EXPERIENCE REQUIRED:
- 3 years of experience in office/secretarial work, OR
- Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work
EDUCATION AND EXPERIENCE PREFERRED:
- 4 years of secretarial experience in fast-paced environment
- Associates degree in secretarial science or business
Additional Information
All your information will be kept confidential according to EEO guidelines.