AI Coordinator (AI Readiness & Applied AI Initiatives) for the Early Grade Education Activity

Terms of Reference: Development Gateway AI Coordinator (AI Readiness & Applied AI Initiatives) for the Early Grade Education Activity

About Development Gateway and the Early Grade Education Activity (EGEA)

Development Gateway: An IREX Venture (DG) is an international non-profit organization with approximately 80 team members based in more than 10 countries worldwide. By leveraging the combination of programmatic and IT developer capacity and skills within DG, over the last 20 years we have researched data ecosystems, built digital tools to support those data ecosystems, and advised on data strategy and digital transformation to strengthen decision-making, transparency, and service delivery.

DG is one of several consortium partners, led by IREX, implementing the Early Grade Education Activity (EGEA, also known as ‘Asas’) program in Jordan between 2023-2028, funded by the U.S. Department of State. As a large-scale development program, Asas is a complex, high-paced and outcome-oriented initiative. The consortium itself comprises well over 50 individuals working on the program at any given time (based both in Jordan and abroad). From DG’s side alone, there are likely to be approximately 8-10 personnel supporting implementation at any given time, with at least 2 staff based in Amman, including the Project Manager.

The overarching objective of Asas is to improve the quality of early grades (K-G3) education outcomes for children in Jordan. The program aims to achieve this objective by supporting the education of student teachers while they are still at university (pre-service teachers), and also by supporting early grades students and teachers (in-service teachers).

A significant part of achieving the Asas program’s objectives requires the development and improvement of existing data systems and interoperability, availability, governance, analytics - including through the use of AI tools - and use. Within Asas, DG is responsible for leading and implementing a number of key activities related to the improvement of information systems within partner universities that teach pre-service student teachers, as well as with other Asas consortium members, the Jordanian Ministry of Education (MoE), and other education partners - from national down, through field directorate, down to school level.

Job description

This is an exciting opportunity for someone based in Amman, Jordan, who is highly organized, curious, and proactive, enjoys working with people from diverse technical and non-technical backgrounds, and is motivated by the practical application of technology to improve education outcomes for young children.

You will serve as DG’s AI Coordinator within the Asas consortium, supporting the coordination, operationalization, and day-to-day management of applied AI initiatives across the program. The role focuses on translating AI concepts into practical, usable workflows, ensuring alignment between technical partners, program teams, universities, and government stakeholders, and supporting responsible and effective AI adoption within Asas activities.

The role is embedded within the Asas office in Amman, Jordan. The AI Coordinator is expected to regularly work from these premises alongside the broader Jordan-based Asas team, ensuring close coordination, strong relationships, and alignment with consortium priorities, timelines, and ways of working.

The work you get to do
In this role, you will report to DG’s Project Manager based in Amman, Jordan, with close coordination with the Asas IREX AI Coordinator, who will provide support and guidance to ensure AI-related activities align with broader Asas program priorities.

Your day-to-day work will focus on coordinating AI-related initiatives, supporting implementation planning and delivery, tracking timelines and dependencies, and liaising closely with DG technical staff, consortium partners, universities, and external service providers. You will work closely with DG staff based in Jordan, the U.S., the U.K., and elsewhere to ensure AI initiatives are well-coordinated, practical, and responsive to program needs.

Key Responsibilities

1. AI Initiative & Use Case Coordination

• Support identification of practical, low-risk AI use cases relevant to Asas activities (e.g., data collection, analysis, documentation, reporting, knowledge management).

• Assist in translating AI Readiness Assessment findings into actionable next steps and pilot activities.

• Support the design and rollout of a sandboxed AI initiative within a selected local university, in coordination with technical and academic partners.

• Document lessons learned to inform potential scale-up to additional universities.

2. Project Coordination & Delivery

• Coordinate day-to-day activities for AI-related workstreams, ensuring timelines, deliverables, and dependencies are tracked and met.

• Maintain clear task plans, schedules, and follow-ups across Asas, consortium partners, Government partners, universities, and external vendors.

• Maintain and regularly update core project documents in both Arabic and English.

• Flag risks, delays, or capacity constraints early and propose mitigation actions. (procurement, logistics, approvals, data, etc.)

• Support preparation of progress updates, briefs, and internal documentation for management and partners.

3. Stakeholder Communication & Liaison

• Serve as a coordination point between technical partners/AI specialists, program teams, consultants, university stakeholders and consortium partners.

• Ensure clear, timely, and transparent communication across all parties.

• Support meetings, workshops, and working sessions by preparing agendas, notes, action items, and follow-ups.

• Create presentations and infographics in both English and Arabic that can be shared with stakeholders

4. AI Adoption Support & Internal Enablement

• Support staff in understanding and practically using AI tools relevant to their roles (e.g., documentation support, analysis, synthesis).

• Share examples, guidance, and simple best practices to encourage responsible AI use.

• Contribute to internal learning efforts, knowledge sharing, and capacity-building activities related to applied AI.

• Seek opportunities in the MENA region through conferences and exhibitions that DG/IREX can showcase the AI work

5. Responsible AI & Quality Assurance

• Promote common-sense, ethical, and secure use of AI, emphasizing data protection and critical evaluation of AI outputs.

• Support basic governance practices, such as documenting assumptions, limitations, and appropriate use cases.

• Ensure AI-related deliverables meet quality, clarity, and program standards.

6. Coordinating Translation Requirements

• Serve as the primary liaison between the approved DG translation vendor and IREX (as the subject matter reviewer) to ensure accuracy, clarity, and contextual relevance of translated materials.

• Conduct initial quality assurance reviews of translated documents, consolidate feedback, and coordinate revisions with the vendor as needed.

• Review and validate translation vendor invoices for completeness and accuracy prior to submission to the Project Manager for approval.

• Coordinate closely with the DG Asas Project Manager, who will provide support and oversight as needed.

• Maintain a simple translation tracker (scope, timelines, status, cost) to support planning, budgeting, and reporting.

7. Reports, Presentations, and Workflows

• Support DG and Asas team members in the preparation and refinement of presentations.

• Coordinate with DG team members to collate inputs and support development of weekly, monthly, and quarterly reports, ensuring accuracy, and timely submission.

• Support the development and documentation of workflows, SOPs, guidance notes, and manuals related to Asas, including AI initiatives, coordination processes, and internal operations.

• Support knowledge management efforts by organizing and maintaining shared documentation and reference materials.

8. Administrative & Operational Support

• Coordinate and schedule online and in-person meetings, including booking meeting rooms and managing logistics.

• Track action items and follow up with team members on agreed deliverables and deadlines, as needed.

• Support procurement-related tasks, including requesting quotations for services (i.e.: translation, office supplies and stationery, accommodation, travel, etc.) and coordinating purchase orders as approved.

• Provide logistical support for program activities, including travel, transportation, and accommodation arrangements for DG staff, consultants, and partners.

• Support general DG-related coordination tasks as needed to ensure smooth day-to-day operations.

Required Qualifications

Experience

• Bachelor’s degree in a relevant field (education, social sciences, development, information management, project management, or related).

• 3–6 years of experience in project coordination, operations, or program support, preferably in development, education, or donor-funded projects.

• Familiarity with AI concepts and tools at a user or applied level (no coding required).

Core Skills

• Strong written and verbal communication skills, both in English and Arabic.

• Excellent organization, coordination, and time-management abilities.

• Proven ability to track multiple tasks and deadlines in parallel.

• Strong interpersonal and diplomacy skills when working across teams and institutions.

• Analytical and problem-solving mindset with a practical, common-sense approach to technology.

• Ability to work independently while remaining highly collaborative.

Desired Attributes

• Curious and eager to learn about emerging tools and new ways of working.

• Proactive and solution oriented.

• Comfortable working in evolving, multi-stakeholder environments.

• Able to translate complex ideas into clear, actionable steps.

• Values of quality, clarity, and follow-through.

Position Details

This is a full-time staff position (not consultancy), expected to run for the life of the program (2.5 years), pending annual performance reviews. The expected salary range is USD$ 21,000-28,000, depending on relevant experience.