Assistant Program Director, Compass Children's Center

About the organization: Compass Family Services is a 100+ year old nonprofit working on the front lines of San Francisco’s homeless crisis. We provide families experiencing or at risk of homelessness with comprehensive support to address immediate needs and ensure long-term success.

About the team: Compass Children’s Center (CCC) is an early childhood education center with a curriculum tailored to meet the specific needs of children experiencing poverty and homelessness. The Center serves 70 children, ages 0-5, and their families each day, and addresses the social, emotional, cognitive, and physical development of the children, as well as the functioning and well-being of the families.

Compensation: $75,000 - 85,000 annually + excellent benefits

Schedule: Full time, Monday - Friday. Daily schedule varies depending on Center need.

Location: 144 Leavenworth Street, in the Tenderloin neighborhood of San Francisco

Organizational Core Competencies: Accountable I Adaptable I Client-centered I Collaborative I Committed to Diversity, Equity, Inclusion, and Belonging I Resourceful

Position Description:
The Assistant Program Director assists the Program Director in the management and day-to-day operation of the program site, including but not limited to administrative duties, fiscal and contractual compliance, funder reporting, safety and health, and program implementation. Specific job responsibilities include:

• Supervise, Kitchen Aide, Front Desk Receptionist and foster grandparents
• Prepare monthly, quarterly and annual reports for government funders
• Enroll and certify families in state and local childcare subsidies and food program programs by collecting, verifying and maintaining documentation to meet state income and eligibility requirements, and ensure that client files are in compliance and up-to-date as required by the California Department of Education (CDE), the SF Department of Childhood (DEC), the Child and Adult Food Program (CACFP), Community Care Licensing and other government funders
• Oversee compliance with and reporting for the Child and Adult Food Program (CACFP) for Compass Children’s Center and Compass Clara House
• Prepare for contract and licensing reviews, audits and visits in accordance with city, state and federal regulations and guidelines
• Help prepare for periodic accreditation renewals for the National Association for the Education of the Young Child (NAEYC)
• Keep teacher manual and parent handbooks up-to-date
• Provide food program coverage when the Kitchen Aide is absent
• Attend meetings and trainings as required by city and state agencies
• Perform bookkeeping duties by collecting and recording parent fees and donations, and maintaining, distributing and reconciling petty cash
• Support Receptionist in timely and accurate collection of daily attendance, absences, and electronic parent sign-in and sign-out, as well as the follow-up daily on absences, and complete monthly attendance reporting
• In collaboration with the Program Director, interact with parents to keep them informed on Center goings-on, answer questions and address concerns
• Oversee volunteers and supervise coordination of in-kind donations
• Work collaboratively with program staff and consultants as well as with other Compass programs and other external stakeholders
• Conduct tours with prospective children/families and provide orientation to incoming families
• Oversee, implement and update safety and emergency procedures for the program, including compliance with twice-yearly Safety Month and maintaining mandated emergency supply inventory
• Assume authority in an emergency and when the Director is not on-site
• Purchase supplies and complete monthly expense reporting
• Ensure all families enroll in Sparkler and complete appropriate developmental screenings of their children prior to enrollment at CCC

Required Qualifications:

• One year administrative experience required
• Training in Child and Adult Care Food Program (CACFP) required
• CPR/First Aid certified (or eligible)
• Comfortable working in a non-profit setting serving low-income and high-risk families
• Proven ability to work effectively with adults and children from diverse cultural and linguistic background
• Possess good computer knowledge and skills in Internet Explorer, Word, Excel and Outlook
• Deep commitment to and demonstrated success discussing, integrating, and promoting diversity, equity, inclusion and belonging throughout a complex and dynamic organization.

Preferred Qualifications:

• Fluent Spanish
• Early childhood education experience and education
• Experience working with Title V programs and early childhood education in SF, along with experience with CDE and MRA funding

Compensation and Benefits:

• Salary range: $75,000 - $85,000 annually.
• Paid time off: 4 weeks of vacation your first year, 5 in your second. Also paid holidays, sick time, family leave.
• Insurance: health, dental and vision insurance are fully covered by Compass for employees and dependent children. We also provide long term disability and life insurance.
• Retirement: after one year of work, Compass contributes an amount equal to 5% of your salary into a retirement account; this vests over years 2-6.

To Apply:

Please apply through our online application. No phone calls, please.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an equal opportunity employer and actively seek to recruit a diverse workforce. Compass embraces the idea that Diversity, Equity, Inclusion, and Belonging contribute to the success of our underserved communities, and therefore to shared prosperity in our city and region. Compass Family Services is committed to the continuous work of implementing specific actions that will disrupt systemic prejudice and improve equity across programs and departments, to become an example to partners who also believe in a culture of inclusion that leverages diversity.

Consistent with the Americans with Disabilities Act and California civil rights law, Compass Family Services will provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the agency. Requests for reasonable accommodation apply to all aspects of the hiring process. If reasonable accommodation is needed, please use the answer box for the final question of the job application to let us know.