Bookkeeper

Thorlabs is pleased to play a role in advancing science through the components, instruments, and systems we design and manufacture. We believe that science and innovation have great potential to improve the world around us and are committed to advancing photonics (i.e., light-based) technologies that positively impact our customers, employees, and communities. Via educational outreach and more sustainable business practices, we continuously invest in a brighter future. We recognize that each of our employees is a unique individual with the ability to contribute to our success and seek to find great people who will thrive in our fun, fast-paced culture.

The Admin / Bookkeeper is responsible for providing accounting and clerical support. Maintains accounting document files, including daily work and accounts receivable and payable. Keys daily worksheets to the general ledger system. Assists accounting personnel as requested. Works under general supervision.

Essential Job Functions include the following, but are not limited to:

• Ensure all customer invoices are approved and/or generated & distributed in a timely manner
• Posts customer invoices with the correct quantities and prices to customer account
• Review accounts receivable (AR) aging and statements following up on outstanding balances
• Ensure accounts payable invoices are generated and recorded in a timely manner
• Ensure proper payment of accounts payable (AP) via check, ACH or wire transfer
• Reconcile vendor statements and resolve discrepancies
• Preparation of monthly and annual reports
• Sales tax processing, reporting and maintenance of exemption certificates
• Issues and records all transactions in the ERP system
• Familiar with the Chart of Accounts
• Completes special projects as assigned by Supervisor

In addition to the essential functions and duties listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that follows all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments. The Company retains the right to change or assign other duties to this position.

Physical Activities: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Requirements

Experience:

• Minimum 1 - 3 years of experience in a similar and progressive position preferred.

Education:

• Minimum High School Diploma or equivalent work experience

Specialized Knowledge and Skills:

• Microsoft products
• Strong problem-solving skills
• Ability to communicate effectively with internal departments and vendors
• Ability to prioritize and manage multiple deadlines
• Ability to read and interpret documents such as procedure manuals, routine reports and correspondence.
• Ensure compliance with company internal controls and accounting policies

Pay range for this position is $23.00 - $25.00 per hour depending on experience

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law

Benefits

Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few..