Payroll Specialist I

Thorlabs is pleased to play a role in advancing science through the components, instruments, and systems we design and manufacture. We believe that science and innovation have great potential to improve the world around us and are committed to advancing photonics (i.e., light-based) technologies that positively impact our customers, employees, and communities. Via educational outreach and more sustainable business practices, we continuously invest in a brighter future. We recognize that each of our employees is a unique individual with the ability to contribute to our success and seek to find great people who will thrive in our fun, fast-paced culture.

Compile and record employee time and payroll data. Accurately issue pay to hourly and non-hourly employees by calculating earnings and deductions in accordance with established payroll practices and guidelines through Payroll Processing System.

• Timely processing of payrolls for hourly and non-hourly employees.

• Ensure accuracy of each payroll by reviewing various payroll reports, reconcile errors and maintain payroll records.

• Perform actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary.

• Review and process payroll adjustments, including vacation, sick, and other time off.

• Ensure child support and garnishment orders have been answered timely and entered accurately into the payroll system.

• Process employee deductions including W4 changes; direct deposit; and 401(k) loans.

• Field and respond to payroll inquiries and resolves discrepancies as required.

• Calculate and prepare manual payroll checks.

• Ensure that payroll-related transactions are processed in compliance with federal and state regulations and guidelines, as well as internal policies.

• Provide employee wage verification to outside requestors.

• Prepare monthly domestic Report.

• Prepare monthly Payroll Account Reconciliations.

• Generate reports using Paychex.

• Provide various reports for Human Resources and Accounting departments.

• Assist with 401(K) annual audits.

• Manage employee expenses reimbursement.

• Perform other related duties or special projects as required.

• Maintain knowledge of rules and laws which govern the payroll administration practices.

The Company retains the right to change or assign other duties to this position.

Requirements

Experience:

• 3-5 years of related Payroll experience.

• Experience with UKG Pro payroll processing preferred

Education:

• Associate’s degree or equivalent from an accredited college or university in Accounting, Finance, or Human Resources; A Bachelor’s degree preferred.

Specialized Knowledge and Skills:

• Proficient in Payroll System.

• Proficient in time keeping system.

• Education, training and/or experience should include knowledge of IRS guidelines for payroll processing, wage garnishment law, Fair Labor Standards Act, confidentiality procedures, spreadsheets, and databases.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form is required.

• Ability to write routine reports and correspondence as well as the ability to speak effectively before groups of customers or employees of the organization is also required.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. • Strong problem-solving and analytical skills

• Ability to manage multiple payroll cycles and deadlines

• Experience working in cross-functional environments (HR, Finance, IT)

• Process improvement mindset and systems orientation

The estimated pay range for this role is $59,000 - $ 65,000 annually

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer.  All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.  Employees can be terminated for any reason not prohibited by law.

Benefits

Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few.