Business Administrative Assistant

This is a fully remote opportunity based in Colombia.

At EngFlow, we help developers save time by accelerating software builds and tests. Our cloud-based, distributed service optimizes developer workflows through remote execution and caching, improving efficiency, productivity, and product quality.

Backed by top investors, EngFlow is redefining how companies build software and ship well-tested products. Our solutions speed up builds by a factor of 10 or more, while our observability platform provides actionable insights for optimization. Founded by key contributors to Bazel, we build tools that empower engineering teams—from startups to Fortune 500 companies—to enhance developer velocity and improve build performance.

Learn more about our mission, culture, and team: EngFlow | Video

We're seeking a highly organized and proactive Business Administrative Assistant to support our leadership team and the growing needs of our startup’s Colombian entity. In this role, you will play a crucial role in ensuring the smooth functioning of our organization by providing administrative support, accounting and compliance assistance, onboarding work, managing schedules, coordinating meetings and travel, approving expenses, and handling various tasks to assist our leadership and local SAS team. The ideal candidate will have excellent communication skills (English required), attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage executives' calendars (CTO/SAS Entity Head), schedule meetings, and coordinate appointments

• Provide overall support to the leadership team on an as-needed basis

• Prepare and organize documents, reports, and presentations

• Handle select executive-level correspondence

• Make travel arrangements and manage itineraries for executives and larger team initiatives

• Assist in preparing meeting agendas, taking minutes, and following up on action items

• Handle confidential information with utmost discretion

• Perform general administrative tasks such as filing, data entry, and record keeping for various project and function areas, especially for the SAS entity

• Act as a liaison between executives and other team members

• Partner frequently and effectively with our accountants and legal counterparts in Colombia

• Manage and approve expenses for the organization

• Support priority projects and initiatives

Requirements:

• Proven experience as an executive assistant or similar role supporting executives

• Exceptional organizational, budgeting, and time management skills

• Excellent written and verbal communication skills in English

• Previous experience working in a fast-paced, high-tech environment

• Proficient in Google and Microsoft Office Suite

• Strong attention to detail and problem-solving abilities

• Ability to handle multiple tasks and prioritize effectively

• Ability to maintain confidentiality and exercise good judgment

• Flexibility and adaptability to changing priorities

• Professional and friendly demeanor

• Willingness to work across time zones

• Can-do and helpful attitude

• Previous experience in a global company is preferred