Business Administrator (Maternity Cover - 10 Month FTC)
Role Overview
We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations.
This is a varied, hands-on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You’ll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times.
Requirements
Key Responsibilities
Office & Business Support
- Take ownership of daily office operations, ensuring a well-organised, all areas are tidy & presentable, professional and welcoming environment
- Act as a friendly and confident first point of contact for staff, visitors and external contacts
- Manage reception, meeting rooms, kitchen areas and office supplies
- Handle calls, emails, post and general correspondence
- Welcome visitors and provide office tours for new starters
- Organise internal meetings, events and team activities, working closely with the Communications team
- Proactively support teams across the business, anticipating needs and keeping things on track
- Maintain accurate records, documentation and internal systems
Facilities & Maintenance
- Manage relationships with contractors and suppliers (cleaning, maintenance, H&S, etc.) to maintain high office standards
- Coordinate planned preventative maintenance and reactive repairs
- Own and track servicing schedules, inspections and compliance certifications
- Ensure office facilities, shared spaces and supplies are consistently well maintained
Health & Safety & Compliance
- Take ownership of key Health & Safety processes and compliance activities
- Coordinate routine checks including fire alarms, emergency lighting and first aid supplies
- Support audits, inspections and risk assessments, ensuring actions are followed through
- Maintain accurate H&S documentation, audit logs and compliance records
- Work with external H&S advisors to ensure all required standards are met
Fleet Administration
- Maintain accurate vehicle records including servicing, MOTs, insurance and compliance
- Coordinate servicing, maintenance and supplier communication
- Work closely with internal teams to ensure smooth fleet management
Subscription Licence & Contract Support
- Support the preparation and issuing of software subscription and maintenance order forms
- Maintain accurate and up-to-date records of licences, contracts and documentation
- Proactively track renewal dates, ensuring deadlines are met and nothing is missed
- Work closely with internal teams to ensure alignment on licensing and contract status
- Support reporting and general contract administration
Finance Support
- Assist with employee expenses and general finance administration
About You
- Previous experience in an office administration or business support role
- Confident, approachable and able to communicate effectively with people at all levels
- Proactive, organised and comfortable taking ownership of responsibilities
- Comfortable taking the lead and making decisions within your remit
- Strong attention to detail, particularly with documentation and compliance
- Able to manage multiple priorities in a fast-paced environment
- Friendly, professional and naturally helpful
- Good working knowledge of Microsoft Office
- Experience with facilities, Health & Safety, fleet and contract administration
- Experience with SAP Business by Design is advantageous
- Good eye to details and great customer skills
Benefits
- Competitive salary
- 30 days holiday (including Bank Holidays)
- Pension scheme
- Employee Assistance Programme & Life & leadership Coaching
- Training and development opportunities
- Free on-site parking when available
- Opportunity to join a growing global technology company
- Bright Exchange Perks & Discounts
- Bracknell BID Perks & Discounts
Important Information
- 10-month fixed-term contract (maternity cover)
- Potential for future opportunities depending on business needs
- Applicants must have the right to work in the UK (no sponsorship available)