Campaign Operations Specialist

Position Summary

We are looking for a detail-oriented and tech-savvy Campaign Operations Specialist to join our Marketing team, serving as the technical engine for our marketing initiatives. In this role, you’ll ensure our marketing database is pristine, our campaigns are impactful, and our strategies are data-driven. You will be responsible for the technical and analytical aspects of marketing campaign execution, translating high-level marketing strategies into technical builds, including email workflows, landing pages, and audience segmentations. Your goal is to ensure every campaign is delivered on time, accurately, and with full data visibility. 

Key Responsibilities

Campaign Architecture in Hubspot: Design, build, and launch automated workflows, multi-channel campaigns and nurture programs, including creating key elements like landing pages, email templates, and forms.End-to-End QA: Lead rigorous quality assurance for all campaign assets, ensuring 100% accuracy across tracking tokens, UTM parameters, link functionality, and device rendering.Audience Governance: Build and maintain sophisticated segmentation and suppression lists to ensure high engagement, minimize fatigue, and protect the customer experience.

• Database Hygiene: Monitor and maintain the health of the marketing database, enforcing data standards and brand governance across all automated touchpoints.
• Data Orchestration: Manage the seamless flow of data between HubSpot, Salesforce, and third-party tools, ensuring lead attribution and handoff processes are flawless.

Cross-Functional Execution: Act as the technical bridge between Demand Gen, Customer Marketing, Product Marketing, and Sales to translate marketing goals into actionable execution plans.Lifecycle Management: Partner closely with Customer Marketing to build onboarding and renewal tracks while ensuring prospects are strategically excluded from customer-facing communications.Process Optimization: Develop and maintain a library of Standard Operating Procedures (SOPs) and repeatable templates to improve team efficiency.Performance Reporting: Develop and provide weekly and monthly reports on campaign metrics (open rates, CTRs, conversions) to help the team identify areas for improvement, trends and inform future execution.

Required Skills & Qualifications

• Experience: 4+ years in marketing or digital operations. Direct, hands-on experience with HubSpot and Salesforce is required.
• Technical Aptitude: Proficiency in HTML/CSS (for email/landing page troubleshooting) and a deep understanding of marketing automation logic.
• Detail-Oriented: A "measure twice, cut once" mindset with a high degree of accuracy under tight deadlines.
• Project Management: Ability to manage multiple projects simultaneously using tools like Asana, Monday.com, or Trello.
• Communication: Strong ability to document technical processes clearly for non-technical stakeholders.
• Compliance: Foundational understanding of marketing privacy laws (GDPR, CAN-SPAM, CCPA).
• Education: Bachelor’s degree in Marketing, Business, Communications, or a related field.

Preferred Qualifications

• Certifications: HubSpot Academy (Marketing Software or RevOps), Google Analytics, or Salesforce Administrator.
• Data Literacy: Intermediate experience with Excel/Google Sheets (pivot tables, VLOOKUPs/XLOOKUPs).

What Success Looks Like

• Precision: Campaigns are executed error-free and on time; stakeholders trust that "if Ops built it, it works."
• Scalability: Marketing workflows are modular and efficient, allowing the team to increase campaign volume without increasing headcount.
• Visibility: Reporting is accurate and actionable, providing a clear "source of truth" for marketing ROI.
• Alignment: Cross-functional collaboration ensures seamless lead flow, campaign alignment, and process consistency.
• Improvement: SOPs and campaign processes are continuously improved, balancing precision with efficiency to fuel the company’s growth engine.

  What We Offer:

  Fair, Competitive Pay: We ensure equal pay for equal work, using consistent salary bands based on market benchmarks, reviewed annually. Prior salaries, negotiation skills, or fear of conflict don’t influence your pay.
  Salary Range: $65,000 - $75,000, determined by your experience and skills.
  Comprehensive Benefits: Medical/dental, 401(k), PTO, insurance, development opportunities. Details provided at offer. Eligibility depends on your role and employment status.

  Ready to Make a Difference?At Teachstone, we believe that every interaction shapes a brighter future. If you're passionate about transforming education and want to be part of a team that's committed to meaningful impact, we want to hear from you. Apply today and help us create classrooms where every child thrives!

  At Teachstone, we encourage all individuals to apply and bring their unique perspectives to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other characteristic protected by law. We value the different experiences and ideas our team members bring and believe they are essential to solving complex challenges and driving our mission forward.