Construction Administrator
Who We Are: Saxbys® is a hospitality company fueled by our rave-worthy menu, driven by its mission to Make Life Better®, and fiercely dedicated to social impact in the communities it serves. But Saxbys greatest resource of all? Our people. We’re not looking for employees: we’re looking for teammates. We’re not hoping to hire you for a job: we’re hoping to help build your career.
Saxbys is a national education company that operates “For Students, By Students” cafes on college campuses. We build individualized academic partnerships with universities to provide exceptional, paid, experiential learning opportunities for your students. The Saxbys Experiential Learning Platform (E.L.P.)® is founded on the belief that young people should be empowered and prepared to mold the business movement of the future.
Learn more about Saxbys E.L.P. by clicking here
Job Summary: The Construction Administrator plays a key role in bringing Saxbys cafes to life across the country. Supporting a rapidly growing portfolio, this role works hands-on with active construction sites—conducting site visits, coordinating with contractors and vendors, and ensuring every cafe aligns with Saxbys construction standards and brand vision.
Reporting to the Project Architect, the Construction Administrator gains real-world experience across the full construction lifecycle, from early coordination through opening day. With Saxbys opening 10–20 new cafes per year, this role includes meaningful travel and exposure to diverse projects, markets, and teams—making it an ideal launch point for someone excited to grow alongside a fast-scaling, mission-driven company.
What You Will Own
- Site Management: Conduct regular site visits independently, create detailed punch lists, document project progress, and identify issues that require escalation or collaborative problem-solving with the Project Architect.
- Vendor Coordination: Manage day-to-day communication with preferred vendors for owner-supplied FF&E and finishes, track deliveries, and ensure timely procurement of materials.
- Documentation & Tracking: Maintain accurate project schedules, track RFIs and submittals, organize project documentation, and provide regular status updates to the Project Architect and stakeholders.
- Quality Assurance Support: Review shop drawings and equipment specifications, assist with project closeouts, and collaborate with Product, Accounting, and Operations teams to support health department requirements and cafe turnovers.
Who You Will Support
- Project Architect: Provide on-the-ground project intelligence, assist with pre-construction capital estimates, troubleshoot construction challenges, and support strategic construction initiatives.
- Operations Team: Coordinate cafe turnover logistics and communicate project timelines to support operational readiness.
- Product Team: Assist with health department punch lists and equipment specifications to ensure compliance and functionality.
- Accounting Team: Support project budget tracking and vendor payment coordination.
Who You Will Supervise
None
What Success Looks Like
- 100% of assigned site visits completed on schedule with detailed documentation
- Zero health department delays at cafe openings
- All punch lists submitted within 24 hours of site visit
- Master project schedules maintained with accurate, real-time updates
- Zero missed vendor deliveries or coordination issues
- Successful cafe turnovers with Operations team satisfaction ratings of 4.5+ out of 5
Where You Excel
- Autonomous Problem Solving: Independently identify issues on-site and determine when to escalate or collaborate on solutions
- Detail-Oriented Documentation: Maintain meticulous records and communicate project status clearly across teams
- Proactive Communication: Build strong relationships with contractors, vendors, and internal stakeholders through responsive, clear communication
- Quality Control Enforcement: Uphold rigorous standards and attention to detail throughout all project phases
What You Have Done
- 1-2+ years of experience in construction management, architecture or related field
- Construction experience in food & beverage industry preferred
- Demonstrated ability to manage multiple tasks and priorities simultaneously
- Experience with project management software (Procore, Monday.com, Airtable, Gantt charts preferred)
- Working knowledge of construction techniques, terminology and documentation.
- Bachelor’s degree in construction management, architecture, or related field
What is Required
- Support, exhibit, and promote Saxbys Mission and Core Values in all daily activities
- Ability to travel up to 60% of the time
- Valid driver's license
- Excellent written and verbal communication skills
- Physical requirements:
- Able to stand and walk for extended periods of time
- Able to stoop and kneel
- Push, pull, lift or carry up to 75 lbs
- Ascend or descend ladders, stairs, ramps