Contract Administrator/Office Manager - Hybrid

We Value: Collaboration, Creativity, Accountability

You are the key component and operational hub of our growing firm! Your focus is project accounting and contract administration, with a strong supporting role in RFPs, bids, and internal coordination. You have 5-7 years of progressive experience in the construction industry, where you worked closely with project managers and leadership to ensure financial accuracy, contract compliance, and smooth execution from bid through close-out. You’re organized, detail-driven, and comfortable making independent decisions to keep the project moving. We are a small but mighty team. If you’re up for a challenge where your meaningful work will make an impact every day, let’s chat!

You Value: Organization, Efficiency and Passion

Spend your days:

• Owning project accounting and contract administration from bid through close-out, including AIA contracts, RFP/RFI coordination, project invoicing, and monthly close activities
• Preparing, reviewing, and maintaining AIA contracts, subcontracts, change orders, lien waivers, and complete contract files
• Coordinating RFIs and RFPs, tracking deadlines, and ensuring timely responses and submissions
• Processing project invoicing, tracking and managing retainage, and supporting accurate billing – including supporting monthly close activities, reconciliations, and job cost reporting
• Overseeing office operations, supplies, and vendor relationships – supporting field and office personnel
• Partnering with project managers to ensure accurate job setup, cost allocation, and financial visibility
• Jumping in to help wherever you can to maintain an effective organization where everyone can focus on their strengths!

Qualifications

Show us your:

• BS/BA in accounting, finance, or business administration, and 5+ years of progressively responsible experience as an office manager in a construction firm with accounting responsibilities
• Technically savvy with a superior command of QuickBooks Enterprise, Microsoft Word, Excel, and Adobe
• Strong working knowledge of construction processes, AIA documents, job costing, contract workflows, and construction accounting
• Direct experience with accounting operations, including A/R, A/P, reconciliations, invoicing, managing contracts, licensing, and financial reporting
• Excellent communicator who understands that active listening is part of good communication
• Exceptional organizational skills – you consistently anticipate what's happening next and always have a backup plan
• Ability to work gracefully in a fast-paced environment requiring managing multiple projects with independent decision-making
• An innate sense for quality service, always responding in a timely and professional manner to all stakeholders

Additional Information

You'll enjoy:

• Salary $85,000 - $95,000 based on experience
• Hybrid work environment
• An incredibly committed team of professionals to hang out with

Goldstone Partners is helping this unique firm grow and we are looking for a gifted pro to join us. Applications welcomed from US Citizens and Green Card holders only.