Coordinator, Accounts Payable - GBS Americas

POSITION SUMMARY

The Coordinator, Accounts Payable is responsible for the timely turnaround of supplier invoices and payments while ensuring all accounting procedures conform to generally accepted accounting principles. Works with our Corporate Finance group in setting up suppliers in the company financial system (Oracle).

JOB FUNCTIONS

• Code and process a high volume of invoices into the company financial system (Oracle) daily.
• Confirm details on the supplier invoice against the client contract and business system to verify charges are correct.

• Ensure expenses are reasonable and consistent with the company travel policy.
• Resolve invoice discrepancies, past due invoices and duplicate payments.
• Review affiliate statements monthly and ensure all invoices are processed.
• Maintain and update the subcontractor rate list.
• Collects, reviews and enters new supplier details into company financial system (Oracle) for new account set ups.
• Submit name, address and banking changes for suppliers to Finance.
• Provides Corporate Finance with the ACH information for suppliers to update into Oracle.
• Serves as a backup for reviewing regular employee expense reports.
• Adheres to internal standards, policies and procedures.
• Responsible for the follow up on all new suppliers set up requests until they are approved by the AP Supervisor.
• Manage AP Inbox to ensure timely submissions of subcontrator invoices.
• Manage invoices on hold in the PowerBI system to ensure timely payments to the affiliates.
• Manage affiliate BI site to remove holds.
• Train and onboard new hires on how to create and submit expense report in BDSS. Training includes explanation of business sectors, expense accounts, different credit cards, expense reports, etc.
• Performs other duties as assigned.

LEADERSHIP/SUPERVISORY RESPONSIBILITIES

• Provides guidance and/or leadership to others, including indirect reports, peers, or managers Yes
• Please provide examples of supervisory responsibilities
• Has hiring and terminating responsibilities No
• Supervises others No
• Number of employees directly reporting

JOB COMPLEXITY

• Train and onboard new hires on how to create and submit expense report in BOSS. Training includes explanation of business

• sectors, expense accounts, different credit cards, expense reports, etc. Answer complex questions and problems arising with the expenses
• Project management – affiliate invoices and invoices on hold.

IMPACT OF DECISIONS

• Timely and accurate payment processing impacts vendor relationships.
• Errors may result in financial loss or compliance issues.

ANALYTICAL THINKING/PROBLEM SOLVING

• Resolves account errors to clear expense reports.
• Collects, reviews, analyzes and enters new supplier details into company financial system (Oracle) for new account set ups.

Qualifications

EDUCATION AND EXPERIENCE

• High School diploma or equivalent Required
• Over 3 of Accounts Payable experience

KNOWLEDGE / SKILLS / ABILITIES

• Language Skills: English – Intermediate level proficiency
• Mathematical Skills: Intermediate level proficiency for performing pay calculations
• Reasoning Skills/Abilities: Advanced level
• Thorough knowledge of the accounts payables system function and processes
• Ability to work independently and with a team in a fastpaced and high-volume environment with emphasis on accuracy and timeliness
• Ability to multi-task effectively
• Capable of paying great attention to detail
• Possess strong organizational and time management skills
• Be open to change and willing to learn new skills
• Be able to follow up on pending issues and meet deadlines
• Excellent customer service skills are required
• Advanced verbal and written communication
• Strong interpersonal skills
• Strong analytical, problem-solving skills
• Ability to prioritize and execute tasks
• Ability to work with confidential information without