Director, Project Management

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

We are currently looking for a Director of Project Management to be a part of our fast-paced, collaborative, innovative social-first integrated agency.  

Who are you?

Highly organized, highly motivated, goal-focused and detail-oriented self-starter who is passionate and experienced in all aspects of project management within a fully integrated Creative and Media agency. You can bridge the macro goals, philosophies, and frameworks of both Client and Agency, with  the day-to-day execution of the work.  You can advise senior leaders on how to develop and implement appropriate portfolio processes and operations. Your experience is inclusive, but not limited to highly produced digital videos, highly produced social content, websites & digital experiences, and other complex projects. You are someone who is all about hustle, flexibility, and growth in yourself and your team.  You are a strong leader looking to coach, manage and grow a team of Project Managers in their path 

• Portfolio Management
• Serve as senior lead on large-scale portfolios of businesses, partnering with Directors and VPs across Client Partnerships, Creative, Strategy, Media, Analytics, Production, Influencer, and Commerce regularly on business priorities and portfolio-specific processes.
• Partner with Client Service leads and FinOps director to define and monitor the overall portfolio approach, deliverables, staffing plans and agency fees.
• Understand each client engagement and context, including business objectives and priorities.
• Serve as a key lead on all aspects of project and retainer financials within a portfolio - ensuring proper processes, tracking methods and escalations are being adhered to
• Partner with CS & FinOps leads in retainer scopes, procurement requirements, and larger business planning with clients

• Team Management
• Mentor and train Project Managers to ensure optimal team dynamics and individual career growth
• Provide a pivotal communication, escalation, and negotiation point to the team.
• Support VP in developing, vetting and implementing process and training initiatives for department staff
  
  
• Process Management
• Responsible for the operation, customization and improvement of team processes necessary for each portfolio’s business needs
• Work with other senior department leads to maximize operational efficiencies and define processes on the team, project and portfolio levels 
• Nurture cross-functional agency relationships and be the ultimate problem solver to deliver work to Clients

• Project Management
• Provide strategic program planning and oversight on a variety of marketing and advertising work, including brand creative, websites & digital experiences, social content, digital videos, events, etc
• Review budgets, project plans, and SOWs with an understanding of best practices, potential third-party capabilities, time requirements, and broader portfolio business objectives
• Work with PMs, department leads, and FinOps to assemble the best integrated teams for each assignment.

• New Client Planning
• Lead client discovery and scoping with CS partner
• Develop budget, staff plan, and related contracts
• Align key internal and client stakeholders on onboarding process and key ways of working
• Provide significant support to PM during first 100 days of client engagement

The ideal candidate has:

• 10+ years of post-college experience, including direct experience within an agency environment in a project management capacity 
• Bachelor's degree in marketing, communications, or related fields, or entrepreneurial street cred
• Experience with digital and social projects and deliverables ranging from $10K to $2M+
• Strong ability to partner across departments, including Client Service, Strategy, Creative, Production, Media, Tech, Ecomm, etc.  
• A cool, calm and collected approach to problem solving 
• Understanding of, and experience executing, projects that adhere to platform guidelines, legal considerations, advertising regulations and social/digital best practices
• Strong communication skills
• Ability to work both independently, and as a part of a team
• Ability to thrive in a fast-paced, high-pressure environment
• Demonstrated experience in and passion for team leadership, mentorship, and development of junior talent