Document Controller
We seek to move the world forward through innovative thinking.
Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.
Document Controller - Sydney
About Us – Greenbox Architecture (A Woolpert Company)
Founded in 2009, Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres, health, and life sciences, alongside a robust interiors team focusing on commercial and workplace design. Our portfolio ranges from $400k to over $3 billion, serving startups to global industry leaders.
We have a valuable mix of skills within our team including architects, strategists, interior designers, project coordinators and BIM (Revit) technicians. Driven by our love of experiencing and learning new things, Greenbox invests generously in nourishing the passion and development of our team.
We want others to enjoy working with us – we always have fun. Our certification by ‘Great Place To Work’, a global authority on workplace culture, is evidence of this.
In October 2024, Greenbox joined the Woolpert team. With over 2,500 employees and more than 60 offices across the U.S., Canada, Europe, South Africa, and Asia-Pacific, Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market.
Project Coordinator
Join a dynamic Sydney team shaping the future of global industries and be a critical member of the growth of our Sydney team. We are leaders in high-demand sectors with a strong growth trajectory, offering exciting opportunities for career development. Our collaborative approach and values make us a preferred partner among clients and colleagues alike.
We are seeking experienced Document Controller to join our growing architectural team and ensure the accuracy, consistency and quality of project documentation across all stages of design and delivery.
This is an exciting opportunity for someone who thrives in a structured, fast‑paced environment and enjoys being the go‑to person for project coordination excellence.
About You:
You'll play a key role in supporting architects, designers, and project managers on a wide range of architectural and construction projects. Your work will directly contribute to smoother collaboration, higher quality outputs, and successful project delivery.
Key Responsibilities:
Document Management & Control
- Maintain and manage the master document register for multiple architectural projects
- Control drawings, specifications, reports, RFIs, correspondence and other project documentation
- Enforce naming conventions, revision control and file management standards
- Upload, distribute and track documents across systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint
Quality Assurance & Version Control
- Review documents for completeness and compliance
- Ensure only current versions are in circulation
- Prepare transmittals and manage timely distribution to internal and external stakeholders
Project Coordination
- Support architects and project managers with organising and compiling design documentation
- Assist with tender packages, planning submissions and client milestone deliverables
Compliance & Archiving
- Maintain audit-ready documentation
- Oversee secure storage, retrieval and long-term archiving of files
- Ensure documentation aligns with contractual, regulatory and QA requirements
Systems & Administration
- Help implement and optimise document management systems
- Provide guidance and training to staff
- Produce reporting on document status and outstanding actions
Ideal Candidate Profile:
- Certificate/Diploma in Business Administration, Construction Administration or similar
- Experience as a Document Controller in an architecture, engineering or construction environment
- Strong understanding of architectural drawing sets and workflows
- High accuracy, strong attention to detail and excellent organisational skills
- Confident communicator with strong written and verbal skills
- Proficiency with Microsoft Office and PDF mark‑up tools
- Experience with document control platforms (e.g., Aconex, Procore, TeamBinder, BIM 360, SharePoint)
Desirable
- Understanding of BIM workflows
- Experience with ISO 9001 or internal QA systems
- Knowledge of architectural terminology and industry standards
#greenbox
Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/
Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.
Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.
If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com.
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.