Executive Administrative Assistant

A New Paradigm For Space Operations.

What You’ll Do: 

As Executive Assistant to the Executive Leadership, you will play a central role in helping leadership operate efficiently and ensuring key company priorities stay on track. You will help coordinate critical activities across engineering, manufacturing, and operations while managing the day-to-day demands of a fast-growing aerospace startup. This is a full-time Hybrid position based in El Segundo working in a fast-paced start-up environment.

• Executive Support 

  • Manage complex calendars for Executive leaders, including scheduling meetings across time zones 
  • Coordinate travel arrangements, itineraries, and expense tracking 
  • Prepare meeting materials, presentations, and internal communications 
  • Track action items and follow-ups from leadership meetings 
  • Help prioritize requests and manage inbound communication to founders 
  • Coordinate leadership meetings, company events, and internal planning sessions 

  Operations & Company Coordination 

  • Support day-to-day operational activities across engineering, manufacturing, and administrative teams 
  • Maintain organized documentation and shared company resources 
  • Help streamline administrative processes as the company scales 
  • Assist with special projects and cross-team coordination 

  Purchasing & Vendor Coordination 

  • Source vendors and suppliers for equipment, materials, and operational needs 
  • Obtain quotes, compare vendors, and coordinate purchases 
  • Track purchase orders, shipments, and delivery timelines 
  • Maintain vendor contact lists and procurement records 
  • Work with engineering and manufacturing teams to ensure materials arrive when needed 

  Inventory & Asset Tracking 

  • Track company equipment, tools, and operational supplies 
  • Maintain inventory records and support restocking efforts 
  • Coordinate incoming and outgoing equipment shipments 
  • Help maintain organized records of company-owned assets 

  Proposal & Program Support 

  • Assist with administrative coordination for proposal development efforts 
  • Help organize proposal documentation and internal collaboration 
  • Coordinate meetings and document sharing across engineering, operations, and leadership teams 
  • Maintain structured SharePoint or shared collaboration environments for documentation and project tracking 

What It Takes:

• High School Diploma, GED or equivalent
• 3+ years experience supporting executives, leadership teams, or startup operations 
• Experience managing calendars, travel coordination, and administrative workflows 
• Strong organizational skills and attention to detail 
• Ability to manage multiple priorities in a fast-paced environment 
• Strong written and verbal communication skills 
• High level of discretion and professionalism 
• Calendar and scheduling platforms 
• Collaboration tools (SharePoint, Teams, etc.)
• Project management platforms are a plus
• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.

What We’d Love

Experience supporting founders or senior executives 

• Experience with purchasing, vendor coordination, or supply chain logistics 
• Familiarity with project management or collaboration tools 
• Experience working in a startup, engineering, or manufacturing environment 
• Comfortable building processes and systems where none exist 

Where You’ll Be:

• The position is a hybrid (onsite & remote) opportunity in El Segundo, CA.

What We Offer: 

• Highly Competitive PTO and Holiday Calendar
• Comprehensive Medical, Dental, and Vision Coverage
• Unique Performance-Based Bonus Structure
• Health and Wellness Stipend
• Commuter Benefits

ITAR Requirements: 
This position is subject to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR). Candidates must be a U.S. Person (this includes U.S. Citizen, Permanent Resident, Protected Individual as defined by law), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here

Equal Employment Opportunity:
Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability or any other legally protected status.